Job Offer Rejection Letter Sample

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How do I write a letter declining a job offer? Download this Job Offer Rejection Letter template now!

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How do I write a letter declining a job offer? Download this Job Offer Rejection Letter template now!

We support you and your company by providing this Job Offer Rejection Letter HR template, which will help you to make a perfect one! This will save you or your HR department time, cost and effort and help you to reach the next level of success in your work and business!

There are a few basic requirements for a letter to decline a job offer, which should contain the following.
Every letter should respect the following principles:

  • Structured and written to highlight your strengths;
  • Brief, preferably one page in length;
  • Clean, error-free, and easy to read;
  • Immediately clear about your name and the position you were offered.
  • Always use action verbs to describe your accomplishments, skills, and strengths;
  • Make sure to use the active voice which indicates that you completed tasks and demonstrated desirable behaviors. Since the passive voice can indicate that events happened with or without your active involvement;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the organization;
  • Reason for rejection, for example: 
    • Due to Covid 19;
    • Due to personal reasons;
    • Due to salary;
    • Due to long commute;
    • Due to illness;
    • Due to the fact, you received a better offer from another company.
  • Contact information including his or her full name, appropriate title, address, phone number, and/or e-mail address.

Job Offer Rejection Letter Sample:

Dear {{Name}}, 
Thank you for offering me the position of {{Job Position}} at {{Company}}. 
I appreciate your willingness to discuss the details of the position with me and give me time to consider your offer. It was a difficult decision to make; however, I have accepted a position with another company. You have a great organization, and many aspects of the position are very appealing. I appreciate your consideration throughout the interview process and enjoyed learning more about {{Company}}. Thanks again for taking the time to consider my candidacy. It was a pleasure meeting you and your staff.
Yours sincerely,

This Job Offer Rejection Letter has ways to grab your reader’s attention. It is drafted by HR professionals, intelligently structured, and easy-to-navigate through. Pay close attention to the most downloaded HR templates that fit your needs.     

Download this Job Offer Rejection Letter template or check out other rejection letter templates here.

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