Formal Job Offer Rejection


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How to write a formal Job Offer Rejection? Download this formal Job Offer Rejection template now!


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How to write a formal Job Offer Rejection? We provide a perfectly written Job Offer Rejection that fits your needs!

The way you present yourself is important and should always get your utmost attention. There are many rules to follow when writing a formal letter like a Formal Job Offer Rejection, and these are the essential rules to follow and every letter should respect the following principles:

  • Brief, preferably one page in length;
  • Clean, error-free, and easy to read;
  • Immediately clear about your name and the position you were offered.
  • Always use action verbs to describe your accomplishments, skills, and strengths;
  • Make sure to use the active voice which indicates that you completed tasks and demonstrated desirable behaviors. Since the passive voice can indicate that events happened with or without your active involvement;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the organization;
  • Reason for rejection, for example: 
    • Due to Covid 19;
    • Due to personal reasons;
    • Due to salary;
    • Due to long commute;
    • Due to illness;
    • Due to the fact that you received a better offer from another company;
    • Other...
  • Contact information including his or her full name, appropriate title, address, phone number, and/or e-mail address.

Formal Job Offer Rejection:

Dear {{Name}}, 

Thank you for offering me the position of {{Job Position}} with {{Company}}.

I appreciate your willingness to discuss the details of the position with me and give me
time to consider your offer. It was a difficult decision to make; however, I have accepted
a position with another company.

You have a great organization, and many aspects of the position are very appealing. I
appreciate your consideration throughout the interview process and also enjoyed
learning more about {{Company}}.

Thanks again for taking the time to consider my candidacy. It was a pleasure meeting
you and your staff.

Yours sincerely,

As you know, communicating in a professional manner will get you respect and will bring you new opportunities in life and business. Therefore, we support you by providing this Formal Job Offer Rejection template and you will see you will save time and increase your effectiveness. Please note this template is provided for guidance only. Letters and other correspondence should be edited to fit your personal situation.

Download this formal Job Offer Rejection template now or check out other rejection letter templates here. Good luck!


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