Formal Business Letter Writing

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How to draft a Formal Business Letter? We provide a perfect guide on how to compose a professional Business Letter that fits your needs!

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How to write a Formal Business Letter

We provide a perfect guide on how to compose a professional Business Letter that fits your needs! Because, the way you present yourself is important and should always get your utmost attention. There are many rules to follow when writing a formal letter like a Formal Business Letter Writing, and these are the essential rules to follow:

Step 1: Type your address
Type your address and telephone number, flush left on the top of the page. It is not necessary to include your name or title here, it will be included in the closing.

Step 2: Type the date
Type the date, in the format: month, day, and year on one line below your address and telephone number, flush left. 

Step 3: Type the recipient's address
Type the name of the recipients, include the title, and address one line, flush left. Whenever possible, address the letter to a specific individual. 

Step 4: Type the salutation
Type the recipient's personal title and full name in the salutation, one line after the recipient's address, flush left, followed by a colon. Leave one line blank after the salutation. Hereby a suggestion: use the recipient's full name unless you usually refer to the individual by a first name. 

Step 5: Compose the letter
In the first paragraph of the letter's body, you state the purpose of the letter. In the paragraphs following, you can use examples to support your main argument. In the final paragraph, you need to summarize the purpose of your letter again and suggest a suitable course of action to follow. Do not indent the paragraphs. But instead, leave an empty line between each paragraph.

Step 6: Close the letter
Close the letter without indentation, leaving three or four lines for your signature between the closing and your typed name and title. 

What are the 3 formats of a business letter?

In modern business communication, there are also other common Business Letter formats that you use to draft a professional email or letter. This Modern Business Letter covers three different types of common letter formats: fully block format (the one in our example), modified block format, and semi-block format, additionally there is also UK business letter standard.

What are useful suggestions when writing a business letter?

Here are some other tips for writing a proper professional letter.

  • Make sure your letter is diplomatic and respectful.
  • Keep it concise, also 'Short and Sweet'. Make sure the bottom line is clear without going through a lot of details.
  • Use standard fonts. Verdana or Calibri (sans serif) of Times New Roman (Serif) are widely accepted fonts.
  • Font size: typically typed in a 12-point size.
  • Make sure to have correct grammar, punctuation, and spelling. Use a colon (:) after the salutation and a comma (,) after the closing.
  • Ask somebody you trust to proofread the letter or check your letter thoroughly for errors before sending it.

As you know, communicating in a professional manner will get you respect and will bring you new opportunities in life and business. Therefore, we support you by providing this Formal Business Letter Writing template and you will see you will save time and increase your effectiveness. Please note this template is provided for guidance only. Letters and other correspondence should be edited to fit your personal situation. Writing formal letters Formal Letters INTRODUCTION Space for your signature Your Microsoft Formal Letters Word Templates to create a business letter You can just start with a blank page in Word and set out the letter yourself like the one on the previous page. handbook of commercial correspondence, Write that letter How to write letters, Writing business letters, This site gives general letter writing advice, plus sample letters and useful phrases..

Download this Formal Business Letter Writing template now, good luck!

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