Recommendation Letter Sample Employee


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How do you write a positive letter of recommendation? How do you write a kind letter of recommendation? We have a sample recommendation letter template that you can download and customize to fit your needs.


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How do you write a positive letter of recommendation? How do you write a kind letter of recommendation? We have a sample recommendation letter template that you can download and customize to fit your needs. The letter should be tailored to the specific job or school your friend is applying for and should be written by someone who knows them well and can vouch for their skills and qualities.

A recommendation letter for employees, also known as an employee reference letter or employment reference letter, is a formal document written by an employer or supervisor on behalf of a current or former employee. This letter is typically requested by the employee for various purposes, including job applications, career advancement, promotions, educational opportunities, or other professional endeavors. The purpose of the letter is to provide a positive and credible assessment of the employee's skills, work performance, character, and suitability for the desired role or opportunity.

Here are the key components typically included in a recommendation letter for employees:

  1. Salutation and Introduction: Begin with a formal salutation, such as "To Whom It May Concern" or the specific recipient's name. Introduce yourself and your position within the organization.
  2. Relationship: Clearly state your relationship with the employee, including how long you have known or worked with them and in what capacity (e.g., supervisor, manager, colleague).
  3. Qualifications and Performance: Describe the employee's qualifications, skills, and work performance. Highlight their key strengths, areas of expertise, and any outstanding accomplishments. Use specific examples and metrics when possible to illustrate their contributions and impact.
  4. Character and Work Ethic: Discuss the employee's character, work ethic, and interpersonal skills. Comment on their punctuality, reliability, teamwork, communication, and attitude in the workplace.
  5. Relevance to the Desired Role: Explain how the employee's qualifications and experience align with the requirements of the role or opportunity for which they are seeking a recommendation. Emphasize the employee's suitability for the position.
  6. Specific Achievements: Provide specific examples of the employee's achievements, projects, or responsibilities that demonstrate their capabilities and contributions to the organization.
  7. Professional Growth: Mention the employee's professional growth and development during their tenure in your organization. Discuss how they have evolved and acquired new skills or responsibilities.
  8. Recommendation: Clearly state your recommendation for the employee. Express your confidence in their ability to excel in the desired role and make a positive impact. Use strong, affirmative language.
  9. Contact Information: Include your contact information (email and phone number) in case the recipient of the letter wishes to contact you for further information or verification.
  10. Closing: Conclude the letter with a professional closing, such as "Sincerely" or "Yours faithfully," followed by your signature.

A well-written recommendation letter for employees can play a pivotal role in helping them achieve their career goals, secure new opportunities, and showcase their qualifications to potential employers or academic institutions. It serves as a testament to their skills, character, and contributions in the workplace. It's important to be honest, balanced, and supportive in your assessment, as the letter can significantly influence the employee's future prospects.

Great performance, work, and effort deserve to be rewarded! If you want to send a Recommendation Letter for a previous colleague, worker, etc to someone, we recommend that you check out this sample Recommendation Letter. This Recommendation Letter will capture your recipient's attention for sure!

Sample content for a good recommendation letter:

  • Dear {{Hiring Manager’s Name}}, 
  • Dear Mr. {{Name Receiver}}, 
  • To Whom It May Concern,
  • It is my pleasure and honor to recommend {{Name of Applicant}} for the role of {{Target Position}} at {{Target Company}}. 
  • I have worked with {{Applicant}} for {{Number of Years}} as her manager at {{Your Company Name}}, where {{He/She}} used her excellent {{Relevant Skill}} to deliver spectacular results in the role of {{Position at Previous Company}}. 
  • I am confident that {{Applicant’s}} exceptional skills, professional experience, and personal qualities will make her a powerful asset at {{Target Company}}. 
  •  I confirm that {{Name}} was employed as an {{Job Position}} with {{Organization}} from {{Date}} to {{Date}}.
  • {{Name}} readily fulfilled his responsibilities of making sales calls, following up on orders and participating in sales meetings.
  • {{He/She}} learned about new products quickly. 
  • {{Name}}’s sales team has met their sales quotas for the past {{number or years}} years.
  • Iam m writing to recommend {{Name}} for the position of administrative assistant at {{Organization}}. 
  • I have had the opportunity to work with {{Name}} for the past few years at company Industries, and have been consistently impressed with her diligence, efficiency, and ability to get things done.
  • Most recently, {{Name}} has worked for me directly as a receptionist in our main office. 
  • In this role, he/she performed administrative tasks. Additionally, also ...
  • He/she currently manages our executive team’s schedules and is coordinating their travel and expense reports. 
  • I believe that {{Name}} would be an excellent addition to your administrative staff. I have been consistently impressed with her organizational skills and grace under pressure. 
  • In our industry, as you know, every position is a customer service position. 
  • {{Name}} constantly seeks to learn more about our products and programs so that she can help serve our clients and mitigate issues as they come up. 
  • She is also a quick learner who picks up new technology with great speed.
  • As {{Previous Position}}, {{Applicant}} demonstrated her {{2-3 detailed skills or experiences relevant to target position}}. 
  • In particular, {{example 1 proving qualities. Moreover, {{example 2}}.
  • What’s more, {{Applicant’s}} extraordinary {{1-2 positive personal qualities/traits relevant to target position}} always made her a stand-out member of the team. During {{X event/ project/ situation/ crisis/ etc.}}, she showcased her superb {{trait 1}} qualities to {{achieve positive result}}. 
  • {{Applicant}} has my highest recommendation for this position. I have no doubt she will make a strong addition to your team. 
  • Please feel free to contact me if you have any questions regarding her candidacy or past work.
  • I strongly recommend {{Name}} for the position of administrative assistant at your company. She is organized, detail-oriented, effective, and committed to getting the job done. She would make an excellent addition to your team.
  • {{Name}} was a team player and easily got along with the other people in the office. {{He/She}} also held an acceptable attendance record.
  • I would recommend {{Name}} Terrific to whichever position {{He/She}} might be applying for. 
  • If you need further information, you can contact me at {{phone number}} or email: {{email}}.
  • Please feel free to contact me at {{Telephone number}} if you have any questions.
  • Thanking you.
  • Yours sincerely,

There are a few basic requirements for a strong recommendation letter, such as the following:

  • Structured and written to highlight the person's strengths;
  • Immediately clear about the purpose and position the person is seeking;
  • Expands upon their resume; do not repeat it verbatim in your reference letter as well;
  • Include an appealing anecdote, to further explain the personality of the person you recommend;
  • Brief, preferably one page in length;
  • Limited to 3-4 paragraphs and 1 page;
  • Clean, error-free, and easy to read;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the organization;
  • Enthusiastic! Show off the character and personality of the person.

The right stimulation will help you to achieve mutual goals faster and will benefit your results! After downloading this sample letter and filling in the blanks, you can easily customize the style, typography, details, and appearance of your Recommendation Letter.

Download this sample Recommendation Letter template for an employee reference now and send it out today! 


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