Assistant Paralegal Job Description

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How to write an Assistant Paralegal job description? What are the duties and responsibilities of an Assistant paralegal? Download sample job description here.

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How to write an Assistant paralegal job description? Are you looking for a Assistant Paralegal Job Description? What are the important details in a Assistant Paralegal Job Description?

When you are recruiting new staff, a reusable job description model can be useful. Since it's a description of an open vacancy in your organization, a model can be easily tailored by adding specific requirements, responsibilities, job duties, and skills required by the person that will perform the role. This Assistant Paralegal Job Description has ways to grab its audience’s attention. It is drafted by HR professionals, intelligently structured and easy to navigate, and provides the major categories that you should include. For example:

Job title: emphasize the formal title of the position as a header.

Job purpose: a brief description of the overall goals and general nature of the position. This can be an overview of why the job exists and what the role is expected to accomplish. The job purpose is usually a summary and not more than four sentences long.

Reports to: specify the role/title of the position that the person that gets the job reports to.

Duties and responsibilities: list the primary job duties and responsibilities using headings and provide examples of core activities under each heading. A Paralegal Assistant should be responsible for the below-mentioned job tasks and duties:

  • Organizing the work desks in case of any meetings;
  • Keep records, and take notes during a meeting;
  • Answerable to manager for the day-to-day tasks and assessments;
  • Organize the visits and travel plans;
  • Manage and control the meetings and multi-media;
  • Administers and assists the senior in all tasks to ensure the work efficiency;
  • Responsible to manage the email of the senior manager, and responding accordingly;
  • Communicates with exterior departments on the behalf of the manager;
  • Welcomes any incoming guests, receives phone calls on the behalf of the manager, and direct them to the manager whenever required.

Qualifications: provide the minimum qualifications required to perform the job successfully, for these categories:

  • Education;
  • Professional Certification;
  • Experience;
  • Specialized knowledge;
  • Skills;
  • Abilities;
  • Other qualities such as personal characteristics.

Working conditions: provide whether a person has to work in special circumstances, such as shift work, working outdoors, working with challenging clients, etc.

Physical requirements: describe whether the job is physically demanding, for example, lifting heavy objects on a regular basis, if standing for extended periods of time is needed or the job contains mostly repetitive tasks, or if traveling is demanding, lunch breaks are uncommon, and so forth.

Direct reports: specify by job title any positions to be supervised by the incumbent.

Approved by: specify who gives the authorization to approve the job description draft.

Date approved: the date upon which the job description was approved.

Reviewed: date the job description was last reviewed.

Contact details: include relevant contact details at the bottom of the job description.

Additional conditions: additionally, you might consider adding the following:

  • Opportunities occur to work on a self-employed, consultancy basis - usually on short-term contract work;
  • Describe any kind of training is provided during the onboarding procedure;
  • Alternative common names for the job title;
  • You may specify common daily equipment or tools used;
  • Possibility to work from home.

This job description template provides a sample that simplifies the process for the positions that you need to fill. Ideally, a job description should be reviewed annually and updated as often as necessary. Having a ready-made sample job description will save you and your Human Resources or Recruitment Department time, cost, and effort! For that reason, download this sample job description now in order to find and recruit the right candidate for your vacancy or check out other job description samples here.

Also interested in other Job description templates? Browse through our database and get instant access to hundreds of free and premium Job descriptions or other HR documents, HR forms, and more to make you more effective and efficient.

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