Informing Unsuccessful Candidates After Interview

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How to inform unsuccessful candidates after interview? How to reject a candidate after interview? How to write a polite Job Interview Rejection Letter?

When you are informing unsuccessful candidates after interview, this response letter can help you to draft a personal response that will be communicated towards (unsuccessful) job candidates. 

This rejection letter to unsuccessful interviewed candidates delivers the message to the applicants and include a kind message of thanks and is a neat way to inform the applicants that the interview will not take place. It is common that many applications are sent in for the best jobs. There is no need to take a rejection personally, it often has nothing to do with your profile, personality, so it's not your failure to get the interview. Try to convey the message that the candidate should not think too much of this rejection, this decision is rarely based solely on the profile or performance. There are many reasons why an interview will not take place, for example, that there was already a preferred candidate that is known to the company, but they need to follow official protocol and there is little that you could have done.

Letter to Unsuccessful Interviewed Candidate

  • Dear {{Name}}, 
  • Thank you for attending an interview for the above position.
  • I/we enjoyed meeting with you.
  • I am writing this letter on behalf of the HR team of {{Organization}}. 
  • This is in reference to your interview that was conducted on {{Date}}, for the position of a {{Job position}}. 
  • As discussed, unfortunately we are unable to offer you the position on this occasion. We would, however, like to retain your CV in the event a position becomes available in future. Please advise if you would prefer us to return it to you.   
  • We would like to thank you for your interest in our company. You were interviewed by {{Person name}}, {{Department}} department. 
  • Through this letter, we regret to inform you that you have been rejected in the final rounds of the interview and your candidacy for the post of a {{Job position}} has been cancelled.
  • According to the decisions of board of directors and management, you did not satisfy the expectations of the company.
  • There are several other candidates whose background, qualifications and {{skills}} skills closely match to our needs. 
  • However, we take this opportunity to appreciate your willingness and interest to seek employment at our organization.
  • We encourage you to apply for future openings, available at our {{company}}. 
  • If you have any queries regarding your interview rejection, you may contact on {{Phone number}} or send us an email. 
  • I wish you all the best for the future and thanks again for your interest in organization's name.
  • Thanking you.

Letter to not short listed candidate:

  • Dear {{Name}}, 
  • Thank you for your application for the above position. 
  • Due to the high caliber of candidates who applied for this role, I regret to advise you have been unsuccessful on this occasion. 
  • I wish you all the best for the future and thanks again for your interest in organization.
  • Thank you very much for your effort.
  • Yours sincerely,

If time or quality is of the essence, this ready-made rejection letter can help you to save time and to focus on the topics that really matter! Using this Rejection Letter template guarantees you will save time, cost and efforts! Completing letters like this has never been easier!

Download this sample Job Interview Rejection Letter now for your own benefit!

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