Polite Resignation Letter Format

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How to write a polite Resignation Letter? An easy way to start completing your resignation letter is to download this sample now!

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How to write a polite Resignation Letter? An easy way to start completing your resignation letter is to download this sample now!

Many employers expect employees to provide a two week's notice when they are about to quit, so if you need to resign without notice, you should be aware of how to do so professionally to avoid some potential consequences. For example, your employer may refuse to write a reference letter for you, or they may even bring up your sudden departure when other employers contact them about jobs you apply for in the future.

Often candidates are unsure of how to provide proper notice when resigning from their current employer. Stay classy and use this sample as your next resignation letter. If you want to send a proper Resignation letter to your company, we recommend you to check out this Resignation letter template. This Resignation letter will capture your receiver's attention for sure!

By writing a resignation letter, you announce an end to the working relationship with you and the company. It's also a chance to let your employer know how you truly feel about the company and working environment. This resignation letter sample is provided for guidance only, and this correspondence should be edited to fit your personal situation.

When writing a resignation letter, keep the following in mind:
  1. Make sure that you clearly state the objective in the introduction;
  2. Communicate the last day of employment;
  3. It's better to mention a reason if you have any before you leave;
  4. Think about ways that can help the boss and company, for example, offer to help train colleagues to ease the transition;
  5. Give thanks for the opportunity and include a polite outro;
  6. Include your signature at the end of the letter.

Please consider that it might cause some stress for an employer who needs to find a replacement. Therefore, it's important to give the notice in time (especially check with your contract), perhaps two or four weeks in advance, which is often an accepted minimum period of time.

In order to avoid these situations when you resign, you have a few options on how to proceed:

  • Firstly, go through your employment contract. Find out what your employment contract says about what your company considers a sufficient notice period;
  • Talk to a colleague or human resources representative about your options;
  • Choose the option that works best for you;
  • Make sure they understand that they cannot discuss your resignation with anyone else until you've informed your employer by yourself;
  • Talk to someone from your new job to see if you can have a longer notice period;
  • The new company may offer to pay your notice period if your employer files a claim, or they could offer another form of compensation;
  • Discuss it with your employer and explain your situation;
  • Be honest about your departure and remain professional when stating your reasons for leaving.

If you decide to leave, it's handy you found this letter. By using this polite resignation letter template guarantees you will save time and effort! 

Polite Resignation Letter sample:

Dear [Postion] Manager,

I am writing to inform you of my two weeks’ notice.

As much as I have enjoyed working in a high pressure environment, I must now acknowledge my doctor's wishes and move on to an environment that is more conducive to my [cardiovascular] health.

I have gained so much knowledge and experience from the tutelage of [Name] whose frequent oversight was not at all a challenge in the fast paced environment of theater projection. It is made more encouraging to a young person like myself that a man of so many years, who has in fact not touched a projector in as many years as I have lived, is so knowledgeable about the machines and their operation. This has made my [#] years of working more enjoyable, they have simply flown by.

I will be sad to leave an environment where management is so firm in defending its employees against the consumer. I cannot count the times management was there to uphold my decision in the face of the customer. I have lost count of the number of times management supporting the customer, and I am sorely saddened to leave a workplace that holds their patrons in such high regard so as to counter an employee in front of those same patrons.

I am also quite upset by the loss of valuable work experience gained after hours or before shifts, where I provided work that was not compensated but instead gained life knowledge that will prove forever valuable. Such as wound treatment, the cleaning of grease spills, painting, chemical burns, and plumbing. 

To have such hands on knowledge for no cost to the company, I cannot express my gratitude.
In summary, thank you for the amazing experience that I will cherish for years to come as I embrace the freedom that comes with no longer being in your employee.

Warmest and Kindest Regards, 


Completing your letter to resign has never been easier to prepare!

Download this polite resignation letter template now for your own benefit! Good luck with your next chapter!

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