Offer Rejection Letter Format

Are you looking for a professional Offer Rejection Letter Format? If you've been feeling stuck or lack motivation, download this template now!

This Offer Rejection Letter Format template can help you find inspiration and motivation and as you can see it covers the most important topics that you are looking for and will help you to structure and communicate in a professional manner with those involved. 

Offer Rejection Letter Format:

Dear {{Name}}, 
As I have expressed to you previously, I have been consistently impressed by the quality of the application process at {{Organization}}. I was pleased to speak with you on {{Interview Day}} and hear that I have been offered a position with your team.
As I mentioned to you {{Interview day}} during our interview, I have received two other offers, both of which are in {{Location}}. After careful consideration, I have decided that these offers would present me with an option to return to an area closer to my desired geographic area, therefore, I must decline your offer at this time.
I thank you for the thoughtful consideration and the offer I received. I look forward to
possibly seeing you soon, and I wish you the best of luck in your search for an appropriate candidate. Thanks again for considering my abilities and allowing me to work with you.
Yours sincerely,

There are a few basic requirements for a letter to decline a job offer, which should contain the following principles:

  • Structured, brief, preferably one page in length;
  • Clean, error-free, and easy to read;
  • Immediately clear about your name and the position you were offered.
  • Always use action verbs to describe your accomplishments, skills, and strengths;
  • Make sure to use the active voice which indicates that you completed tasks and demonstrated desirable behaviors. Since the passive voice can indicate that events happened with or without your active involvement;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the organization;
  • Reason for rejection, for example: 
    • Due to Covid 19;
    • Due to personal reasons;
    • Due to salary;
    • Due to long commute;
    • Due to illness;
    • Due to fact, you received a better offer from another company.
  • Contact information including his or her full name, appropriate title, address, phone number, and/or e-mail address.

Feel free to download this intuitive template that is available in several kinds of formats, or try any other of our basic or advanced templates, forms, or documents. Don't reinvent the wheel every time you start something new... 

Download this Offer Rejection letter template now or check out other rejection letter templates here.

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