HTML Preview Relocation Agreement Example page number 1.
Volume No. 1 - Policies & Procedures
TOPIC NO. 20345
Function No. 20000—Finance and Administration
TOPIC MOVING AND RELOCATION
Section No. 20300—Cash Disbursements Accounting
DATE April 2015
Table of Contents
Overview ............................................................................................................................. 4
Introduction ..................................................................................................................... 4
Policy .................................................................................................................................. 5
Agency Election .............................................................................................................. 5
IRS Regulation Compliance ........................................................................................... 5
Regulation Application ................................................................................................... 5
Test of Public Review ..................................................................................................... 6
Reimbursement Basis Only............................................................................................. 6
Definitions........................................................................................................................... 7
Agency ............................................................................................................................ 7
Agency Head or Designee .............................................................................................. 7
Carrier Transportation ..................................................................................................... 7
Common Carrier ............................................................................................................. 7
Days ................................................................................................................................ 7
Family ............................................................................................................................. 7
Moving ............................................................................................................................ 7
Moving Expenses ............................................................................................................ 7
Personal Residence ......................................................................................................... 7
Primary Household ......................................................................................................... 7
Relocation ....................................................................................................................... 8
Relocation Expense ......................................................................................................... 8
State Employee ............................................................................................................... 8
State Funds ...................................................................................................................... 8
Tenure Agreement .......................................................................................................... 8
Temporary Quarters ........................................................................................................ 8
Eligibility ............................................................................................................................ 9
Agency Discretion .......................................................................................................... 9
Employee ........................................................................................................................ 9
Relocation ......................................................................................................................... 10
Conditions To Be Satisfied ........................................................................................... 10
Reimbursement Limitations .............................................................................................. 12
Expenses Incurred and Supported ................................................................................. 12
Reimbursement Dollar Limit ........................................................................................ 12
Travel Allowed ............................................................................................................. 13
Mileage ......................................................................................................................... 13
Employee’s Spouse Is State Employee ......................................................................... 13
Agency Funding ............................................................................................................ 13
Pre-Employment Expenses ........................................................................................... 13
House-Hunting Expenses .................................................................................................. 14
House-Hunting Expenses .............................................................................................. 14
Temporary Quarters .......................................................................................................... 15
Temporary Quarters ...................................................................................................... 15
Office of the Comptroller 1 Commonwealth of Virginia