Admissions Counselor and Office Coordinator
Job Description
Oregon College of Art and Craft
August 24, 2016
Accountability: The Admissions Counselor and Office Coordinator reports to the Chief
Enrollment Officer.
FLSA Classification: Salaried, Non-Exempt
General Description: The Admissions Counselor and Office Coordinator is a key
position in the Enrollment Services Division. The duties are split between two related,
but distinct functions. 2/3 of time is spent on coordination and management of office
operations and communication. The remaining 1/3 time is spent in active student
recruitment activities.
Office Coordinator Duties, 2/3 time Managing college tours and office reception
coverage, oversight of data entry, generating data reports, execution of admissions
mailings and electronic outreach, coordination of special events, and providing
administrative support to the Chief Enrollment Officer. The ideal candidate has prior
college admissions counseling and office management experience. He or she enjoys
interacting with the public. They must have prior experience with a data base, Google
applications and Microsoft Office. The position requires a person who is dependable,
responsible, and pays attention to details, accuracy and timeliness. The Admissions
Counselor and Office Coordinator works both as a team member in Enrollment but also
is required to be a self-starter and proactive in order to accomplish the work of the
Admissions Department and the Enrollment Division.
Admissions Counselor, 1/3 time This is the main point person for prospective students
and their families on and off campus, and responsible for all aspects of the admissions
recruitment cycle within an assigned geographic territory. Specific responsibilities
include but are not limited to, representing OCAC and its programs in the regional and
national marketplace, with an emphasis on school presentations, meeting recruitment
goals, participating in a wide variety of admissions functions including travel, interviews,
portfolio reviews, application processing, special events, and heavy personal contact
and follow up with inquiries and applicants. Demonstrated organizational, motivation,
presentation and communication skills are essential. Travel is required and weekend
and occasional evenings. A high energy, warm, friendly and professional attitude is
required along with a strong visual arts background.
Duties and Responsibilities:
Main Office
1. Provide outstanding customer service to prospective and current students and
families, both in person, via email, and on the telephone.
2. Manage part-time student workers effectively including hiring, training, scheduling
and evaluating.
3. Perform and manage data entry to include prospects, applicants and sources of
students for the admissions department. Import, export and merge data on a regular
basis. Ensure that data is accurate and entered in a time sensitive fashion. Support
other enrollment departments with data entry as needed.
4. Manage applicant and inquiry files including assembly, filing, and updating and
communicating status to Enrollment division personnel.