Sample Resignation letter


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How to draft a proper Resignation letter? Download this professional and polite drafted Resignation letter template now!


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How to draft a proper Resignation letter? Download this professional and polite drafted Resignation letter template now!

So goes a popular saying in Dutch used to announce one’s departure without having to go into detail. "There is a time of arriving and a time of leaving".

Whatever the circumstances of your departure, this Resignation letter can help you draft a polite and appropriate resignation letter. In general, a resignation letter should be a short letter, formally notifying your boss that you are leaving your job and the company. Such a separation letter can help you keep up a positive association with your company and boss by leaving them with a solid and positive last impression, while likewise preparing for you to proceed onward. 

What to do if you need to resign without notice?

Many employers expect employees to provide a two week's notice when they are about to quit, so if you need to resign without notice, you should be aware of how to do so professionally to avoid some potential consequences. For example, your employer may refuse to write a reference letter for you, or they may even bring up your sudden departure when other employers contact them about jobs you apply for in the future.

Often candidates are unsure of how to provide proper notice when resigning from their current employer. Stay classy and use this sample as your next resignation letter. If you want to send a proper Resignation letter to your company, we recommend you to check out this Resignation letter template. This Resignation letter will capture your receiver's attention for sure!

Please consider that it might cause some stress for an employer who needs to find a replacement. Therefore, it's important to give the notice in time (especially check with your contract), perhaps two or four weeks in advance, which is often an accepted minimum period of time.

In order to avoid these situations when you resign, you have a few options on how to proceed:

  1. Firstly, go through your employment contract. Find out what your employment contract says about what your company considers a sufficient notice period;
  2. Talk to a colleague or human resources representative about your options;
  3. Choose the option that works best for you;
  4. Make sure they understand that they cannot discuss your resignation with anyone else until you've informed your employer by yourself;
  5. Talk to someone from your new job to see if you can have a longer notice period;
  6. The new company may offer to pay your notice period if your employer files a claim, or they could offer another form of compensation;
  7. Discuss it with your employer and explain your situation;
  8. Be honest about your departure and remain professional when stating your reasons for leaving.

We hope you made the best decision, and this Resignation letter can be of good use to you, in order to write a polite and compelling resignation letter.


Dear [NAME],

Hereby, I regret to inform you that I would like to tender my resignation as [Your Position] effective [Date]. 

Therefore I hereby give notice of my intention to leave [Your Company Name]. My last date of employment will be [Date].
Thank you for the opportunities of professional and personal development that you have provided me during the last [x] years. I have enjoyed working for [Company] and appreciate the support provided to me during my tenure with the company. 

I appreciate your assistance and like to emphasize I had a great time working together in the past. If there is anything, I can do in aiding a smooth transition of responsibilities, please let me know.
I wish you and [Your Company Name] continued success.

Thank you.
Sincerely,

After downloading and filling in the blanks, you can easily customize e.g. style, typography, details, and appearance of your Resignation letter. 

Download this professional Resignation letter template now! Good luck with your next chapter!


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