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Template supplied by Cornhill HR
9. Acknowledgement of Resignation Letter
Private & Confidential
Name
Address
Date
Note: This letter should be issued after receiving an employee’s resignation in writing. The
contents of the letter relating to benefits or Terms and Conditions, e.g. notice period, should
all align with the current contract of employment. If you require further guidance please
contact Cornhill HR via Voscur, [Delete this after reading]
Dear Name
Acknowledgement of Resignation
I am writing to confirm that you have given the Organisation x weeks/months’ notice of your
intention to terminate your contract of employment, which we accept.
As a result, your employment will terminate on date, by which time you must return any of the
Organisation’s property in your possession.
You will be expected to take any unused holiday before your termination date and should
book these dates with your Manager by [insert date].
or You will have taken X days in excess of your holiday entitlement and so the Organisation
will seek to recoup the excess from your final salary as per the terms of your contract of
employment.
or We calculate that you will have X days’ holiday left to take at the time you leave, which
will be paid to you as part of your final salary unless you notify us that you will be taking
further holiday before [insert date].
Your final salary payment will be on [insert date] after which your P45 will be sent to your
home address. Please be reminded that the following benefits will also cease as of [insert
date]:
• List benefits here
I would remind you about the post-termination restrictions contained in your contract of
employment, to which you are bound even after your employment ends.
I would like to conduct an Exit Interview with you prior to your departure. This will either be
carried out in person or over the telephone. So that we can agree a mutually convenient
time please let me know by email [insert email].
May I wish you every success in your future career and do please contact me if you have any
queries.