Preview Administrative Task List

AdministrativeAssistant



Purpose

ProvideavarietyofcomplexadministrativesupportdutiestotheGeneralManagerandAdministration

Manager,includingcallandemailscreening,maintainingcalendars,scheduling,correspondence,typing,

dataentry,research,analysis,projectmanagement,writingreports,filing,anddocumentpreparation;

AssistClerkoftheBoardwithpacketpreparation,Boardcommunications,preparationofdraftminutes,



andotherdutiesasneededorassigned.

Supportandmaintainanefficient,effectiveandorganizedofficebyprovidinghigh‐leveladministrative

supporttoBoard,StaffandCACthroughpreparation,updating,writing,compiling,formattingandproof

readingdocumentssuchaspolices,minutes,forms,procedures,andotheragency‐relateddocumentation;

fileanddatamanagement,mailinglistmanagement,organizationandplanning;

professionalverbaland

writtencommunicationamongstBoard,Staff,CAC,otherorganizations,vendorsandmembersofthe

public;Maintainingscheduleofdeadlines;ensuringthatofficesystemsandproceduresareinplaceand

functioningatoptimumlevels;identifyandsuggestimprovements;maintainfilingareas,sharedworkand

storageareas;superviseReceptionist,maintain

continuityatfrontdeskwithcontinuousstaffing.

ProvideAdministrationandHumanResourcessupportbymaintainingemployee/HRISdatabase,formatting

policies,procedures,informationaldocuments,andotheragencydocumentationrelatedtohuman

resources,assistingwithrecruitment,interviewscheduling,applicationprocessing,benefit

enrollment/terminationprocessing,safetytrainingschedulingandtracking,evaluationscheduling.

Task List

 GENERALMANAGERSUPPORT

 • Maintaincalendarandscheduling

 • Screencalls,takemessages,respondtoinquiriesandrequestsforinformationasdirected.

 • MaintainGeneralManagerfilesandinformationflowincludinginbox/outbox,email,mail,etc.

 • Research,filing,documentpreparationasdirected.

 ADMINISTRATIONMANAGERSUPPOR

 • Prepare,type,formatandproofreadawidevarietyofdocumentationincludingboardreports,

correspondence,memos,statisticalcharts,newsletters,forms,websitecontent,etc.

 • Reviewmaterialsforcompleteness,accuracy,format

 • Understandandapplyapplicablepoliciesandprocedures,laws,regulations,andrules

 • MaintaincalendarsincludingGooglecalendars,meeting

calendars,andothersasassigned;

organizeandschedulemeetings.

 • Maintainofficefilingsystemincludingpaperfiles/filecabinets,sharedelectronicfiles.

 • Implementandmaintainagency‐widefilenamingconventionforsharedelectronicfiles;prepare

andmaintainsharedelectronicfilingstructureforallcomputers.

 • Organizeandmaintainvarious

administrative,reference,libraryitemsandotherfiles.

 • SupportRecordsManagementprogram;identifyandprocessdocumentsforarchivingor

destruction;maintainandkeepcurrentallsafedepositboxcontents.

 • Maintainorganizationofpoliciesandprocedures;keepcurrentdocumentsavailable

HTML Preview Administrative Task List page number 1.