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Recruitment and Selection Workflow Chart (Core Process) Key: PR = People Resourcing Team HR = Human Resources Unit FC01(V4) 28 January 2008
Manager 1
Decides whether to fill
vacant post using
traditional method or
offer job as placement.
A
dvice on Placements
from In-Source on 675
0058 (Internal 5/0058).
Manager 2
If using
traditional
recruitment
method,
complete
A
uthority to
A
dvertise
Form.
HR/PR 4
Check Advert
Proforma.
Check over
attached Job
Description
& Person
Specification
form to
paperwork.
Manager 3
Complete
recruitment
A
dvert
Proforma.
IN-SOURCE 5
Consider Directorate
Redeployment &
send documentation to
Corporate Redeployment
for matching or clearance
& issue of a Clearance
Number. Once this
number is received
Mana
g
er is notified.
Manager 6
Contacts In-Source to
establish if vacancy
can be filled by the
‘Internal Movers
Resource Pool’ or
Clerical, Admin,
Customer Service
Roles Pool’ at Scale
2/3 & Scale 3/4.
Manager 6.2
See Flowchart B for
‘Clerical, Admin,
Customer Service
Role Resource Pool’
Scale 2/3 & Scale 3/4
Process.
Manager 6.1
See Flowchart A for
‘Internal Movers
Resource Pool’
Process.
PR 7
Liaise with
Manager
regarding advert
placement &
recruitment
arrangements
(i.e. interviews,
open day event
etc
)
.
PR 8
Edit/write
j
ob
advert &
generate
reference
number
on the
system.
PR 9
Prepare & send Adverts to
Media Team.
Internal Adverts; placed in
‘Internal Recruitment First’
Bulletin (unless post
exempt, in which case
vacancy will go straight to
external advert).
External Adverts; in
Forward. Liaise with
Barkers for
external/creative adverts.
Register with Job Centre
Plus, as appropriate.
Contact 13
Birmingham
Response handle
requests for application
forms. Excluding JNC
vacancies & open days.
PR 14
Register all application
forms received on
recruitment monitoring
records system, (checking
eligible to apply for internal
vacancies).
PR 15
Prepare
shortlisting grid
(as required)
& collate
application
forms for each
vacancy ready
for collection by
recruiting
mana
g
er.
PR 17
Prepare & send interview letters to shortlisted
candidates & prepare interview pack (as
required) with interview schedule. Register
attendance of candidates.
PR 18
Oversee test
& assessment
arrangements
(if required).
PR 19
Interview with
Panel or host open
day (if required as
applicable).
Managers 1.1
If offering job as a placement then seek
advice on Placements from In-Source on
675 0058 (Internal 5/0058).
PR 10
Prepare Vacancy
Packs & then load
onto Document
Repository System.
(Includes A&C
Team typing Job
descriptions & Person
Specifications).
PR 12
Load vacancy
details & applicant
pack on BCC
inline & Internet
recruitment job
vacancy sites.
PR 11
Register
Vacancy
details
on ‘Job
Book’ list.
PR
Response to general enquiries,
throughout recruitment process.
PR 16
Shortlist with Panel (if
required).
Manager/PR 20
Check qualifications (specified in Person Specification)
& check entitlement to work in the UK.
Manager/PR 21
Send Recruitment Appointment
Form, plus original Application
Form of successful candidate to
People Resourcing Team.
Manager/PR 22
Send regrets
paperwork to People
Resourcing Team
(if letters required).
Manager/PR 23
Retains all other recruitment
paperwork for 6 months & then
destroy as confidential waste.
PR 24
Draft short conditional
offer letter.
PR 26
Obtain pre-employment
checks (if appropriate).
PR 27
Liaise with Manager
over start dates.
PR 28
Draft confirmation of clearances
letter & confirm start date.
PR 31
Transfer documentation to HR.
PR 29
Update of recruitment
monitoring system records.
PR 25
Update Job Book.
PR 30
PR issue Contract of Employment as per
Directorate Service Level Agreement.