HTML Preview Supervisor's New Employee Checklist page number 1.
1
Supervisor’s Checklist for New Employees
Name: Start date:
Position: Manager:
Department:
□ Job Recommendation Phone Call
o Inform final candidate that you are recommending them for employment
o Discuss starting salary
o Discuss start date Note: when discussing start date, allow ample time for completion of a
background check
o Advise final candidate to expect email to initiate the background check
o Suggest final candidate prepares for new-hire paperwork by locating required I-9 documents
□ Enter non-selection reasons in PeopleAdmin or provide them to department administrator
□ Begin appropriate form to hire new employee (Form 1 or Form 3)
□ Communicate starting time/work schedule, directions to worksite, and acceptable attire/uniform
□ Arrange for building/office keys
□ Request access to any necessary programs (e.g., SAP, PeopleAdmin, E-Forms)
□ Formally announce the new employee’s arrival and responsibilities to current staff members
*Please note that a new employee cannot begin working before background check is complete and
cleared by Human Resources. A representative from HR will phone the candidate upon final approval.*
□ Complete and sign employment contract and send to Human Resources (if applicable)
□ Introduce new employee to coworkers and give brief explanation of each person’s role
□ Provide tour of department, building, and bathroom locations
□ Show new employee their work station and instruct them on use of office equipment
o Computer, printers, networks, and faxing
o Phone and voicemail setup
□ Introduce new employee to other electronic communications
o Email (Outlook)
o myOleMiss and UMToday
o SAP (if applicable)
o PeopleAdmin (if applicable)
Employee Information
Prior to New Employee’s Start Date
New Employee’s First Day