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Event Name:
Event Dates: Location:
No. of Expected Paid Registrants: Other Registrants:
Income
Registration Fees
Vendor Fees
Sales
Gifts/Grants/Sponsorship
Advertising
Other
Any other revenue not covered by one of the categories above
TOTAL INCOME
Expenses
Site Expenses
Facility Rental
Cleaning/Site Personnel
Clinician Expense
Honorarium/Fees
Travel/Lodging/Meals
Administrative Expenses
Postage/Mailings
Telephone/Fax
Printing/Promotions
Equipment Rental
Endorsement Fees
Meals
Other
TOTAL EXPENSES
EVENT PROFIT/(LOSS)
Primary Event Contact Signature Date Signed
$
$
$
$
Amount should equal regstration fee x paid registrants
Amounts expected in fees from vendors exhibiting at the event
$
Revenue received from any novelties, concessions, resource materials, etc. sold by event
oganizers
Charitable contributions or sponsorship revenue received for the event
Revenue received from the sale of advertising in an event booklet or program
$
$
$
Labor costs for cleaning crew, security, etc.
$
The amount you pay your clinicians/conductors for their work at your event
$
Cost of renting the facility where your event takes place
$
$
Only for Endorsed Events - total Endorsement Fees that will be PAID TO YOUR AREA
$
$
The cost of travel to get the clinician to your site (airfare, mileage) and any hotel or meal
expenses.
$
All expenses related to postage and mailings to promote the event and to send information to
registrants/clinicians, etc.
A final financial report must be submitted to the National Office within ninety (90) days of your event.
$
Sponsored/Endorsed Event Financial Report
$
$
$
$
Cost of meals for registrants, event committee, Area board, etc.
All other expenses not covered in one of the above categories. Please itemize below
$
$
Any costs for phone calls, adding phone lines at the facility, long distance calls, etc.
Cost of printing registration forms, promotional flyers and event materials like programs, class
notes, etc.
Cost of renting equipment such as staging, sound systems, instruments, etc.
$