Recommendation Letter Format



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How do you write a positive letter of recommendation? What format should a letter of recommendation be? How do you write a character reference for a friend?

Great performance, work and effort deserves to be rewarded! If you want to send a Recommendation Letter for a previous colleague, worker, etc to someone, we recommend that you check out this sample Recommendation Letter. This Recommendation Letter will capture your recipient's attention for sure!

Recommendation letter example:

  • To Whom It May Concern, / Dear Mr., Mrs Dear {{Name}}, 
  • I am writing to recommend {{full name of the person you’re recommending}} for {{what you’re recommending them for}}.
  • I have known {{person you’re recommending}} since {{date}} as {{capacity in which you’ve known the person, i.e. “good friend,” “co-worker,” etc.}}.
  • I have always known {{name of person you’re recommending}} to be {{qualities the person has, such as “honest,” “loyal,” “hard-working”}}.
  • Based on our experience together, I can confidently recommend {{name of the person you’re recommending}} for {{thing you’re recommending them for}}.
  • I strongly recommend {{Name}} for the position of administrative assistant at your company. She is organized, detail-oriented, effective, and committed to getting the job done. She would make an excellent addition to your team.
  • Please feel free to contact me at {{Telephone number}} if you have any questions.
  • Yours sincerely,
  • Sincerely yours,
  • {{NAME}}
  • {{Signature}}

There are a few basic requirements for a strong recommendation letter, such as the following:

  • Structured and written to highlight the person's strengths;
  • Immediately clear about the purpose and position the person is seeking;
  • Expands upon their resume; do not repeat it verbatim in your reference letter as well;
  • Include an appealing anecdote, to further explain the personality of the person you recommend;
  • Brief, preferably one page in length;
  • Limited to 3-4 paragraphs and 1 page;
  • Clean, error-free, and easy to read;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the organization;
  • Enthusiastic! Show off the character and personality of the person.

The right stimulation will help you to achieve mutual goals faster and will benefit your results! After downloading this sample letter and filling in the blanks, you can easily customize the style, typography, details, and appearance of your Recommendation Letter.

Download this sample Recommendation Letter template now and send it out today! 




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Nothing on this site shall be considered legal advice and no attorney-client relationship is established.


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