Recommendation Letter Format

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How do you write a positive letter of recommendation? What format should a letter of recommendation be? How do you write a character reference for a friend? Downloading our sample template now which provides a great framework for writing a recommendation letter. Make sure to include specific examples of the candidate's qualifications, as well as the reasons why you recommend the candidate for the position.

A recommendation letter, also known as a reference letter or letter of recommendation, is a formal document written by an individual who can provide insight and support regarding the qualifications, abilities, and character of another person. These letters are often requested in various contexts to vouch for the capabilities and suitability of the individual being recommended. Recommendation letters are commonly used for job applications, college admissions, scholarships, promotions, and various other situations where a third-party endorsement can strengthen an application.

Key elements of a recommendation letter typically include:

  1. Introduction: The letter starts with an introduction, which includes the recommender's name, position, and relationship to the person being recommended.
  2. Description of the Recommender: The letter may provide a brief description of the recommender's qualifications or experience to establish their credibility.
  3. Details about the Recipient: The letter discusses the individual being recommended, including their name and the purpose for which the recommendation is being written (e.g., job application, academic admission, scholarship request).
  4. Qualifications and Skills: The recommender assesses and describes the recipient's qualifications, skills, and accomplishments. This may include information about their professional or academic achievements, job performance, leadership abilities, and relevant experiences.
  5. Personal Attributes: In some cases, the letter may discuss the individual's personal attributes, such as character, work ethic, teamwork, communication skills, and any other qualities that make them suitable for the intended role or opportunity.
  6. Specific Examples: Specific examples or anecdotes can be included to illustrate the individual's strengths and abilities. These real-life examples help substantiate the recommendations.
  7. Comparative Evaluation: If applicable, the recommender may compare the individual to others in similar roles or circumstances to provide context for their assessment.
  8. Recommendation: The letter should clearly state whether the recommender wholeheartedly recommends the individual for the specific role or opportunity. They may use phrases like "highly recommend," "strongly endorse," or "confidently support."
  9. Contact Information: The letter may include the recommender's contact information for follow-up questions or verification of the recommendation.
  10. Signature: The letter is signed by the recommender, which adds a personal touch and authenticity to the recommendation.

Recommendation letters are a valuable part of an application, as they provide an external perspective on the candidate's qualifications and character. It's important to choose recommenders who can provide a positive and credible endorsement based on their knowledge of your abilities and experiences. 

Great performance, work, and effort deserve to be rewarded! If you want to send a recommendation letter for a previous colleague, worker, etc to someone, we recommend that you check out this sample Recommendation Letter. This Recommendation Letter will capture your recipient's attention for sure!

Recommendation letter example:

  • To Whom It May Concern, / Dear Mr., Mrs Dear {{Name}}, 
  • I am writing to recommend {{full name of the person you’re recommending}} for {{what you’re recommending them for}}.
  • I have known {{person you’re recommending}} since {{date}} as {{capacity in which you’ve known the person, i.e. “good friend,” “co-worker,” etc.}}.
  • I have always known {{name of person you’re recommending}} to be {{qualities the person has, such as “honest,” “loyal,” “hard-working”}}.
  • Based on our experience together, I can confidently recommend {{name of the person you’re recommending}} for {{thing you’re recommending them for}}.
  • I strongly recommend {{Name}} for the position of administrative assistant at your company. She is organized, detail-oriented, effective, and committed to getting the job done. She would make an excellent addition to your team.
  • Please feel free to contact me at {{Telephone number}} if you have any questions.
  • Yours sincerely,
  • Sincerely yours,
  • {{NAME}}
  • {{Signature}}

There are a few basic requirements for a strong recommendation letter, such as the following:

  • Structured and written to highlight the person's strengths;
  • Immediately clear about the purpose and position the person is seeking;
  • Expands upon their resume; do not repeat it verbatim in your reference letter as well;
  • Include an appealing anecdote, to further explain the personality of the person you recommend;
  • Brief, preferably one page in length;
  • Limited to 3-4 paragraphs and 1 page;
  • Clean, error-free, and easy to read;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the organization;
  • Enthusiastic! Show off the character and personality of the person.

The right stimulation will help you to achieve mutual goals faster and will benefit your results! After downloading this sample letter and filling in the blanks, you can easily customize the style, typography, details, and appearance of your Recommendation Letter.

Download this sample recommendation letter template now and send it out today! 

Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

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