Letter of Application

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How do I write a short application letter or email?

We support you by providing this Email Application Letter template, which will help you to write a strong letter that will grab your reader’s attention. By using a professional template instead of starting from scratch, you will see that you not only save time and effort, but you will be more confident in the final results that you drafted. This Letter of Application is drafted by HR professionals, intelligently structured, and easy to read through. Make sure to consider the following writing tips when you write a job application via email:

 Although emails, in general, tend to be shorter than formal cover letters sent in hardcopy, do not forget to introduce yourself properly and provide an overview of why you believe you are (the most) qualified candidate, but do not go into too much detail. Email cover letters can be beneficial for applications that request a resume to be submitted via email but are not explicitly required. Your formal cover letters will be longer than those that are the body of an email to which you attach your resume.

Email Cover Letters 
Formal cover letters will be longer than those that are the body of an email where you attach your resume. For email, you will still introduce yourself and provide an overview of why you believe you are a qualified candidate. However, you will not include as much detail as in a full-page cover letter. 

When applying for employment by mail a job application letter must accompany your resume. Often times an employer may be flooded by perhaps a stack of a hundred or more resumes on any given day. In such situations, getting an interview can represent a major breakthrough for the job applicant. 

The job application letter you write can and should be used to substitute for that all-important interview that you may not otherwise get, regardless of your qualifications.

Job application letters are often aimed at two different audiences: the technical people with whom you will be working and the business-oriented people who handle staffing, payroll, promotions, and human resources management. These two audiences have different needs and different values. If possible, get a copy of the job description used by the employer. So you can ask for one when you call to find out the name of the person in Human Resources to whom you should address your letter. 

Don't assume that your reader knows all the abbreviations and acronyms that you know. Unless these are everyday terms, define them in your letter, and don't lie. Explain what you know and assure the reader that you are a fast learner who is capable of quickly filling any gaps in your knowledge. 

In addition to the specific skills you bring to a job, keep in mind that employers also consider other characteristics. Their idea of a good worker maybe someone who is: 

  • Careful; thorough, but fast;
  • Dedicated; loyal to the organization;
  • Team player; gets along well with others;
  • Willing to go along with organizational culture;
  • Problem solver;
  • Easy learner;
  • Stays calm in crisis situations;
  • Skilled at communicating ideas to others;
  • Doesn't need a lot of close supervision; can work independently;
  • Persistent; sticks with it; sees things through to completion;
  • Shows Leadership potential;
  • Technical people sometimes forget to mention non-technical experiences which may be valuable;
  • Include any experiences you may have had dealing with the public, handling money or working with a budget, serving on teams or committees, holding elective office, writing, or training others;
  • If an organization you have worked for adopted a particular management philosophy, such as participative management or total quality management, you may want to mention that in your letter;
  • Be concise. Be clear. Every word counts.

Structure of a Letter of Application
Regarding the structure of a model letter:

The first paragraph is an introduction of yourself and how you learned of the opening, as well as your interest in the position/organization. This requires you to relate yourself to the organization or to the position in order to demonstrate your interest. 

This is the most important part of the letter. You have just a few seconds to make a strong positive impression on your reader. Choose each word with extreme care. 
Tell me who you are and why you are writing.
Tie your training and experience to what the employer is looking for. Show what you have to offer the employer. 

Read ads carefully to find out what the employer is looking for. When you are applying for an advertised position, your letter must respond directly to the points covered in the ad. If an ad describes "the ideal candidate," your letter must show how you fit that description. If the ad lists skills or experiences applicants should have, your letter must explain how you fit the bill. If you are responding to an ad, tell the reader where you saw it--they may have run different ads in different places. If you learned of a job opening from a friend or colleague, mention this contact in your letter.

The middle paragraph(s) is a profile of how your skills and experience match the qualifications sought. In order to construct this profile, consider the following points: 

  • Read the job description carefully to get a clear idea of what the company is looking for. This goes beyond just the “qualifications” section of a job description. Make sure to discuss your ability to do the job. 
  • Review the company website and other materials to learn what type of person the company might value. 
  • Match your experience and education (academics, volunteer experience, etc); 
  • Describe why you believe those experiences make you a qualified candidate for the open job position. 

The last paragraph wraps up the cover letter. You should reiterate your interest in the position and desire to hear from them regarding the opportunity. You also want to thank the reader for their time in considering your application and provide information on how you can be reached. If you would like and are able to, you can state that you will follow up with them directly. Be positive and confident (without being arrogant). 

You may find ads that seem to promote the benefits of working for the organization more than they advertise job openings. Your response should show how well you would fit into that organizational culture. 

Letter of Application sample content:

Dear Mr./Mrs. {{Name}},
The position of Marketing Manager advertised on {{Date}} in “{{Newspaper}}“ is exactly the kind of opportunity that I have been waiting for.
After getting my diploma in Public Relations and Communications, I obtained my first post in the leading estate agencies group ‘{{Name}}’, where I have worked for the past three years.
I am eager to move into an international firm where I would have a wider scope for my abilities and qualifications. My English is fluent and I am keen to use it professionally.
Nothing would interest me more than being involved in a new department and participating in its expansion. I am an ambitious and hard-working person so the long hours and high rewards are exactly what I am looking for.
I am available for an interview at 48 hours’ notice and can provide references from the firms where I have had work experience.
Best Regards,

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The winners in life think constantly in terms of I can, I will, and I am. Losers, on the other hand, concentrate their waking thoughts on what they should have or would have done, or what they can’t do. | Dennis Waitley