Procurement Executive Summary



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Procurement Practices in New York State School Districts William Duncombe Cynthia Searcy Educational Finance and Accountability Program Center for Policy Research The Maxwell School Syracuse University January 2005 Note: The formatting of this report is different from that printed and distributed by the Education Finance Research Consortium (available at: http://www.albany.edu/edfin).. The environment that school business officials face when managing procurement is challenging, because it is governed by a complex set of state and local laws and regulations designed to promote three goals: 1) ensuring the best price 2) providing open and fair competition and 3) preventing favoritism and corruption.. The objectives of the survey were threefold: 1) to document important procurement practices used by New York school districts, including emerging innovations 2) to analyze how adoption of practices is related to district characteristics and 3) to provide district business officials and procurement staff an opportunity to identify the major procurement constraints they face.. To support these practices, the New York State Association of School Business Officials (NYSASBO), the New York State Council of School Superintendents (NYSCOSS), and the New York State Association of Municipal Purchasing Officials (SAMPO) assist school business officials by notifying them about changes in procurement laws and regulations and sharing good practices through conferences and training sessions.. The website should include SED’s procurement policy handbook, training materials, information about and links to OGS contracts, examples of cooperative purchasing groups and contact information, information on BOCES procurement services, guidance on procurement innovations (such as procurement cards), model RFPs and bid solicitations, and links to national and state professional organizations that offer training for procurement personnel..

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