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New Employee Onboarding Checklist (Faculty, Staff and Temporary Employees) This list is a suggested guideline, when onboarding new employees please note that depending on the type of hire some of the items listed may or may not be relevant Employee Name: Department: Position: Date of Hire: U Number: Department/Payroll Information W-4 Federal form completed via ESS W-4 State form completed via ESS Patent Policy Form Conflict of Interest policy statement Ensure employee has access to the BUworks Central portal to confirm Personal Data and to provide Emergency Contact Information Confirm with employee the name and phone number of Human Resources Consultant Sign up for Direct Deposit via ESS Human Resources Complete I-9 Form within first three days of employment Establish Email account Kerberos password Conflict of Interest Employment Form completed at time of application UID number issued by Human Resources Obtain BUID Terrier Card for eligible employees New Employee Orientation scheduled by HR for Access Information Establish access to appropriate computing resources and electronic files Provide access to UIS as necessary Establish phone extension Activate voicemail Provide long distance access code Add employee’s name to any email group lists, distribution lists, internal/office phone lists and/or website Departmental Orientation and Office Access Inform staff of employee’s arrival Set up and clean office space Obtain office supplies Establish training schedule Establish office mailbox Introduce employee to staff on first day Bring on tour of building/office/facilities including lunchroom, emergency exits, and restrooms Indicate location of closest T stop or parking lot to office Provide keys (office, building, desk, file cabinets etc.) Provide security codes if necessary Show location of fax machines, copiers, printers etc..
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