Decline Request Letter template

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How to decline a request to write a letter of recommendation? How to politely decline a customer request? Find out how to reject a request in a polite way.

Explain briefly why you rejected the offer. Reasons must be real to ensure that recipients understand the ideas behind the recession. It can happen that you receive a request that you are not able to fulfill. This kind of situations happen almost every day and often it requires a gentle way to deal with it. This rejection letter will be sent in order to politely reject a funding application for a project. The idea written down in the request is not according to the guidelines and plans that you have. A formal declination letter like this can be sent by an individual to another person to reject the offer. The purpose of the declination letter is to explain why a funding request was rejected and it briefly highlights the reasons. This sample letter shows the reader that you have considered his or her request seriously.

Whatever the reason may be, letters of declination must be formally written and very polite. Because declination letters that refuse to fund or refuse to offer help need to be humble and polite rather than rude as the recipient deems unnecessarily. In addition to the humble tone, the sender of this letter also needs to make sure that the reasons for refusing the funding request are mentioned and politely explained in the body of the letter. 

Declination Letter for Request samples:

Dear Mr., Mrs. {{Name}}
It does not fall within our guidelines and priorities make it difficult to respond favorably to all requests.

Not being willing or able to spend the time
I regret I cannot write the requested reference, due to the fact that I am busy coming month, preparing for: {{travel/family}}. I simply have no ability to serve as a worthy reference giver, cause I lack time to write an adequate reference letter in time. It takes too much effort away from what I’m currently focused on.


Not knowing someone well enough
“{{Name}}, I wish I could help, but I really don’t think I know you well enough to provide as strong a reference as you probably need and deserve. I however would encourage you to reach out to someone who knows your work style/product/ethic better.  As much as I’d like to help, I think you’ll be better served with someone else.”


Not being able to provide a glowing review
“{{Name}}, I wish I could help, but I really don’t think I can 
  • provide a letter that can reach the level of praise that you are shooting for.
  • I know you well enough to provide as strong a reference as you probably need and deserve.

I wish you good luck in your new chapter and hope to stay in touch.
Yours sincerely,
{{Organization name}}

You can also recommend that you pass this letter on to others who may contribute to the event. Tell them you wish the event to be successful. 

If you need a decent rejection letter, check out this set of rejection letter templates and customize the letter according to your needs. Since we provide this standardized Declination Letter for Request template with text and formatting to help you finish your personalized decline letter faster. If time or quality is of the essence, this ready-made letter can help you to focus on what issues that really matter! It comes in Microsoft Office format, is ready to be tailored to your personal needs.  

Download this Declination Letter for Request template now for your own benefit now. You will see it perfectly suits your needs!

Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

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