Process Documentation in Development projects


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Outputs in Process documentation  Case studies on specific issues  M E reports: qualitative descriptions on how outputs are achieved and used  Newsletters  Reports  Discussion Notes Major steps in Process Documentation Step 1: Documentation prior to the start of any task: involves documenting the objective of the activity and approach steps to be taken why who will be involved 17 Step 2: Documenting immediately following the Process task: what was actually done modifications made on the approach and why successes what worked well indicators used to gauge success factors contributing to the success actual achievements progress level of participation etc.. Qualities of a good document specialist: • Is curious and does not take every answer for granted • Independent thinker who appreciates working on his/her own and takes his/ her own decisions • Is non-Judgmental and can listen to many perspectives without an expert hand on • Can ask questions that stimulate critical thinking and dig below the surface • Is able to stay objective while also seeing the big picture and placing learning in the concept of larger vision • Is trusted by the community but can reform findings without bias • Can synthesize large volumes of information to identify key learning points • Is skilled on communicating messages in a positive way • Has Conceptual understanding, writing and analytical skills 7.. • What is the project theory of change Who will the indicators and criteria derived from What processes are to be traced which individual or group to be followed through the process and where and when this will take place • What tools are needed to capture the process information, analyze and disseminate • Who will document process • Will extra skills be needed (Writing, video, audio etc.) • What outputs for internal learning and common strategy • How will the process documentation be monitored What would constitute success 27 Process documentation is a valuable tool in action research,
 
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