Sample reasonable accommodation letter to employer



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How do I write a letter to request for reasonable accommodation for employer with disabilities?

A letter of accommodation can refer to the letter written by a person that asks the company for support in their living conditions, by requesting reasonable accommodation near the workplace. Changes related to reasonable accommodation have to do with the direct working environment. This means a check needs to be done on how to improve the current working conditions for the person with disabilities, in the way things are customarily done that enables you, as a person with a disability, to enjoy equal employment opportunities. 

Such a request letter needs to include the following:

  • Identify the reason why you need accommodation (what disabilities);
  • Identify the specific problems that you are having with transport, moving, commuting;
  • Avoid writing that you are unable to perform your job;
  • If you are qualified with reasonable accommodation to perform the essential functions of the job;
  • Employers are not requiring eliminating essential functions of the job;
  • Articulate your ideas for reasonable accommodations if any;
  • Request that your employer share their accommodation ideas;
  • Ask that your employer respond to your request within a reasonable time;
  • Send it besides your boss or HR manager, to any additional people, such as a direct supervisor.

Sample Request Letter to Provide Reasonable Accommodation:

  • I have been working for {{Company name}} for the past {{Number}} years. 
  • I am working as a {{Job Position}}.
  • I have recently been confined to a wheelchair. 
  • Therefore, I wish to request a few accommodations so that I may continue working at a high level of productivity. 
  • I have been working very hard for {{Company name}} and I think my requests are reasonable.
  • I wish to be moved to office building 3, which is fully wheelchair equipped.
  • I wish to obtain a wheelchair parking permit, so I will have an easier time getting from the parking lot to my office.
  • I thank you for considering the above requests and I hope to hear from you shortly!
  • I shall regard this great favor and will be very grateful to you. Thanks.
  • As you know, the plant site is far away from the city and there is very little public transport available on this route. 
  • I am facing difficulties in commuting daily as I cannot afford the expenses of a private vehicle. 
  • Under these conditions, I request you to provide me one of the staff quarters, which are situated on plant premises. 
  • This will be immensely helpful in discharging my responsibilities smoothly and lessen my financial burden largely. 
  • I shall regard this great favor and will be very grateful to you.
Download this request letter to provide accommodation for employees with disabilities samples directly and customize where needed.


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