Construction Kick Off Meeting Agenda



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Confirm requirements for Notice to Proceed (NTP) Scope changes Deliverables Site safety plan Quality control plan Bonding and insurance Updated organizational chart (if needed) Updated implementation schedule Contract Clauses (Agency/ESCO) General and construction contract clauses Ensure understanding of all relevant post-award clauses associated with the construction portion of the task order requirements (i.e., payroll records, subcontractor requirements, labor reporting/Davis Bacon protocols) Government furnished property contractor furnished material (applicable or not applicable) Site-Specific Facility Access Security Requirements (Agency/ESCO) Project office/ siting approval Contractor personnel site and/or building access requirements Security badging process and badging/ lower-tier subcontractor list Escorts process and coordination Restrictions/allowable equipment (e.g., cell phones, laptops, and radios) Vehicle access approval requirements On- and off-hour access Keys (If applicable) Vehicle licensing /registration Staging/lay-down yard and/or office space allocations for contractors Design/Construction (ESCO) Construction Schedule Design and design review schedule Schedule for design/construction update meetings Project status reports Plan of the Day (POD)/Plan of the Week (POW) meetings during construction (see page 2 sample agenda) Engineering drawing approval requirements (prior to construction) Equipment data sheets, submittal review and approval process Specification review and approval process Project charter and partnering session Weekly meetings Environmental Health Safety Planning (Agency/Site Staff) Site-specific safety plan, worker licensing and certifications Burn permit approval requirements Safety training Hazardous materials Either stored or as a part of the facility, have been located and identified Site specific requirements for hazardous material handling identified Asbestos, MSDS, PCB s, lead based paint, etc..




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