Vacation And Sick Leave Report

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Audit Objectives: The primary objectives of the audit are to determine whether:

NAU sick and vacation leave policies and procedures adhere to state regulations and ABOR policies; and
Faculty and staff report leave taken in accordance with University policies and procedures.
Scope: The scope of our audit included a review current sick and vacation policies and procedures to accurately account for leaves at NAU.

Methodology: The audit objectives were met by performing the following procedures:

reviewing NAU’s sick and vacation leave policies to ensure that they are consistent with ABOR policies;
reviewing existing leave reporting procedures and controls to facilitate compliance with applicable policies
requesting and obtaining a database query of all paid time off taken by employee for the past 67 pay periods (calendar years
reviewing the results of the database query to identify any unusual patterns of paid time off taken, by type of employee;
reviewing the results of the database query to whom the employee reports for timekeeping purposes and identify any paid time off patterns;
and based on the database reviews, identifying a sample of areas to evaluate for alignment (or compliance) with the University’s policies and procedures; identify gaps where changes in practice, enhanced communication and/or clarity in procedures would improve compliance

The audit was conducted in accordance with the International Standards for the Professional Practice of Internal Auditing.

Conclusion: During the first 28 pay periods in calendar years 2013 and 2014, service professionals reported an annual average of 28 hours of paid sick leave taken per week and classified staff reported an average of 36 hours of paid sick leave taken per week.

As depicted in the graph below, faculty reported significantly less paid sick leave during this same period.

Methodology: The audit objectives were met by performing the following procedures:

reviewing NAU’s sick and vacation leave policies to ensure that they are consistent with ABOR policies reviewing existing leave reporting procedures and controls to facilitate compliance with applicable policies requesting and obtaining a database query of all paid time off taken by employee for the past 67 pay periods (calendar years calendar year
reviewing the results of the database query to identify any unusual patterns of paid time off taken, by type of employee reviewing the results of the database query to whom the employee reports for timekeeping purposes and identify any paid time off patterns and based on the database reviews, identifying a sample of areas to evaluate for alignment (or compliance) with the University’s policies and procedures identify gaps where changes in practice, enhanced communication and/or clarity in procedures would improve compliance
The audit was conducted in accordance with the International Standards for the Professional Practice of Internal Auditing..

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