Sample Running Effective Committee Meeting Agenda



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Running Effective Committee Meetings The following information has been adapted minor modifications under a Creative Commons license directly from the DIY Committee Guide published by: Volunteer Now 129 Ormeau Road Belfast Ireland BT7 1SH.. Committee meetings are for:              Monitoring and reviewing progress towards meeting the aims of the organization Monitoring financial performance Ensuring all activities are consistent with the organization s purpose and mission Considering applications for membership of the organization Planning annual general meetings Initiating and reviewing internal and external policy positions and statements Deciding on management and governance systems and processes Deciding the most appropriate methods of funding raising and considering applications for funding Delegating work Discussing and making decisions on new proposals Planning for the future and identifying new opportunities Delegating work and Deciding on appropriate staffing requirements, staff terms and conditions.. All members should:   Prepare for meetings Forward apologies if you are unable to attend        Use your agenda Listen to the speakers Learn from other people Speak up when you have something to say Ask questions if you are unclear or unsure Consider all the options and share your views and Abide by decisions which are taken, whether you agree with them or not.. After the Meeting    Prepare a draft of the minutes (unless there is a minutes secretary) and consult the Chairperson and most senior staff member (where relevant) for approval Send a reminder notice of each decision requiring action to the relevant person this can be done by telephone, or by an ‘action list with the relevant action for each person duly marked and Promptly send all correspondence as decided by the Management Committee..

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