Event Planning Action Plan

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EVENT PLAN Environment Economy - Highways and Transport - Network Management November 2010 Contents Introduction Section One Event Organisation Section Two Event Management Section Three Risk Assessment Section Four Emergency Management Section Five Major Emergency Reporting Section Six Media Handling Appendix A Programme of Events Appendix B Site Plans Appendix C Emergency Situation Response Plan Appendix D Emergency Exits Site Plans Appendix E Telephone Directory radio call list Appendix F Risk Assessment Appendix G Lost Persons Appendix H Road Closures Appendix I Car Parking and Traffic Management Plan Appendix J Stewarding Appendix K Festival Organisational and Safety Action Plan Introduction Aim Objectives Contingency Arrangements Section One - Event Organisation Information  What is the event  Where and when does the event take place  Who is likely to attend the event  How many people are likely to attend the event Roles and responsibilities  Event Organiser  Event Safety Officer  Stewards  Police  Ambulance Service  Fire Rescue Service  Emergency Planning Unit  Port Authorities Site Management  Site design  Site rig up de-rig timescales  Concessions sitting  Alcohol / non alcohol areas  VIP arrangements  Signposting o Directional on roads o Site signposting  Refuse collection Marketing and PR  Marketing Plan  PR Plan  Evaluation plan Budget  Budget  Cash flow Insurance  Event  Public liability  Self employed staff cover  Contractors Section Two - Event Management Event Control  Location  Opening Times Opening and Closure of the Event  Crowd Profile  Crowd Management o Entry and exit points  Crowd Capacity  Steward Ratio  Crowd Control Barriers Communications  Public Address System  Communications Briefing Steward Management  Briefings  Use of operational manual  Clothing and ID First Aid Provision Security  Cash storage  Staff/performers ID Traffic management  Road Closures  Car Parking  Coaches  Public Transp

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