Email Job Offer Rejection Letter



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How do you write a job rejection email?

We provide this Email Job Offer Rejection Letter template to help professionalize the way you are working. Our business and legal templates are regularly screened and used by professionals. If time or quality is of the essence, this ready-made template can help you to save time and to focus on the topics that really matter!

Email Job Offer Rejection Letter sample content:

Dear {{Name}}, 
I, {{Name}} am writing this letter to you in response to the job offer letter which I received on {{Date}}. The offer letter was for the position of a {{Job Position}} at {{Company}}. I am really sorry but I cannot accept the offer.
I am very honored to have received this job offer letter from you but I am rejecting it because I have already been employed by another workplace. {{Company}} is a popular store in {{Location}} and working here as a {{Job Position}} would have been a great opportunity for my career but I have already confirmed by job acceptance at {{another Company}} and thus cannot accept your offer. I hope that you will understand my decision and would not hold this against me. I would like to once again thank you for your kind offer and hope to work with you sometime in the future. Thanking you. Yours sincerely,

There are a few basic requirements for a letter to decline a job offer, which should contain the following:

  • Brief, preferably one page in length;
  • Clean, error-free, and easy to read;
  • Immediately clear about your name and the position you were offered.
  • Always use action verbs to describe your accomplishments, skills, and strengths;
  • Make sure to use the active voice which indicates that you completed tasks and demonstrated desirable behaviors. Since the passive voice can indicate that events happened with or without your active involvement;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the organization;
  • Reason for rejection, for example: 
    • Due to Covid 19;
    • Due to personal reasons;
    • Due to salary;
    • Due to long commute;
    • Due to illness;
    • Due to fact you received a better offer from another company.
  • Contact information including his or her full name, appropriate title, address, phone number, and/or e-mail address.

Using this Email Job Offer Rejection Letter template guarantees you will save time, cost, and effort! Drafting a quick and proper response just became a little easier!

Download this Email Job Offer Rejection Letter template now for your own benefit or check out other rejection letter templates here.




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If it really was a no–brainer to make it on your own in business there’d be millions of no–brained, harebrained, and otherwise dubiously brained individuals quitting their day jobs and hanging out their own shingles. Nobody would be left to round out the workforce and execute the business plan. | Bill Rancic