Meeting Rules Site Visit Tender

The way you present yourself as a company in a tender is important in order to receive serious biddings. When you organize a tender that requires a site visit, there are probably many rules that you want your audience to comply with. This formal letter is giving you a headstart with Meeting rules that can apply to a Site Visit.

Type your address and telephone number, flush left on the top of the page. It is not necessary to include your name or title here, it will be included in the closing.

Type the date, in the format: day, month,and year, but also mention the time (AM/PM) on one line below your address and telephone number, flush left. 

Type the name of the recipient's, include the title, and address one line, flush left. Whenever possible, address the letter to a specific individual. 

Type the recipient's personal title and full name in the salutation, one line after the recipient's address, flush left, followed by a colon. Leave one line blank after the salutation. Hereby a suggestion: use the recipient's full name unless you usually refer to the individual by a first name. 

In the first paragraph of the letter's body, you make clear this letter is to explain the rules of engagement for the site visit. In the paragraphs following, you can use examples to support your main argument. In the final paragraph, you need to summarize the purpose of your letter again and suggest a suitable course of action to follow. Do not indent the paragraphs. But instead, leave an empty line between each paragraph.

Close the letter without indentation, leaving three or four lines for your signature between the closing and your typed name and title. Also add a call to action: is your supplier coming to the site visit or not.

We hope this Meeting rules Site Visit Tender template and you will see you will save time and increase your effectiveness. Please note this template is provided for guidance only. Letters and other correspondence should be edited to fit your personal situation.

Download this formal Meeting rules Site Visit Tender template now, good luck!