Event Planner

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How to plan an event with event planner template? Are you looking for an Event planner?

To plan a successful event it’s important to have an event plan. This is usually completed before the event as it allows you to think about the event from start to finish. This is especially useful if you have different teams like sales and marketing, or if you need to present the event plan to other stakeholders. Creating your own planner for an event is very important to give structure. It provides clarity and goals which will benefit the quality an chance of success of the event. It can be further edited via your own computer after you download it. 
In our collection, you'll find a variety of monthly or yearly calendar templates that are ready for a free download and after some customization, ready to use in your daily life. 

Next, you can figure out what the goals and objectives of the events are. This process should ideally begin four to six months ahead of the event date. Smaller events can probably have a lead time of about a month. You’ll want to have all your contracts finalized at least a few weeks before the event.

  • Event snapshot:
  • Event name:
  • Event date and location:
  • Your name:
  • Your department:
  • Today’s date:
  • Objective of event:
  • Development staff involved:
  • Overall event budget est.:
  • Budget #:
  • Event approval by:
  • Printed materials:
  • person/dept. 
  • Responsible:
  • Save the date:
  • Invited by:
  • Invitation:
  • Invitation envelope:
  • Response card:
  • Response envelope:
  • Map:
  • Inserts:
  • Program:
  • Other:
  • Guest management:
  • person/dept. 
  • Determine guest list:
  • Obtain/manage guest list:
  • Address invites hand or type:
  • Send invites:
  • Track and confirm 
  • R.S.V.P.S:
  • Seating assignments:
  • Internal invitee list:
  • Nametags:
  • Program: person/dept.
  • Speaker(s):
  • Contact name speaker office:
  • Dev. Contact for speaker:
  • Topic - speech/presentation:
  • Event timeline:
  • Written program at event:
  • Attending event (yes/no):
  • Speaking at event:
  • Dev. Contact for president:
  • Pres. Office contact:
  • Dev. Contact draft remarks:
  • Confirmation w/pres. Office:
  • Special  arrangements:
  • Venue: person/dept
  • Location (& contact info):
  • Caterer (& contact info):
  • Dev contact - venue/caterer:
  • Menu type (buffet/sit-down):
  • Menu ideas:
  • Beverages  (alcohol?):
  • Décor (linens/colors):
  • Centerpieces  (yes/no):
  • # of tables:
  • # of seats at tables:
  • Position of tables:
  • Coatcheck:
  • Podium/stage/light/sound:
  • A/v (yes/no and type deed):
  • A/v contact info:
  • Registration table:
  • Entertainment   (yes/no):
  • Entertainment info:
  • Parking (paid or unpaid):
  • Briefing memorandum
  • Briefing needed? (yes/no):
  • For whom: president other:
  • Chairman other:
  • President’s staff staff:
  • Provost staff:
  • Senior team: staff:
  • Other: staff:
  • Items included:
  • Media: person/dept.
  • Coverage  needed?  (yes/no):
  • Type (print/tv/radio/web):
  • Nu contact for media:
  • Dev. Contact w/ media:
  • Photography:
  • Needed? (yes/no):
  • Photographer info:
  • Dev. Contact - photographer:
  • Specific use for pictures:
  • Signage: person/dept. 
  • Needed? (yes/no):
  • Type   (direct/décor/banner):
  • Dev. Contact w/ sign shop:
  • Gifts for attendees:
  • Follow up by whom:
Choose from professionally designed templates for Microsoft Excel and Word, PDF, and Google Docs. Options include printable calendars with landscape or portrait. If this Calendar is not the right one for you, you can find other designs by browsing through our collection of free printable calendars and calendar templates or check out these Calendars templates to find other schedules, planners, etc... 

Each printable calendar is a professional-looking template in MS Word, Excel, PDF format. Download your Event planner template now!

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The worst part of success is to try to find someone who is happy for you. | Bette Midler