Employee Formal Resignation Letter



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How to write a formal employment resignation letter? Do you need to write a thoughtful Employee Formal Resignation Letter? Download this Employee Formal Resignation Letter now!

So goes a popular saying in Dutch used to announce one’s departure without having to go into details. There is a time of arriving and a time of leaving.

Whatever the circumstances of your departure, this Employee Formal Resignation Letter can help you draft a polite and appropriate resignation letter. In general, a resignation letter should be a short letter, formally exhorting your boss that you are leaving your job and the company. Such an abdication letter can help you keep up a positive association with your company and boss by leaving with a solid and positive last impression, while likewise preparing for you to proceed onward. 

Simple resignation letter format in Word

  • Dear {{Last Name}}, 
  • Please accept this letter as formal notification that I am leaving my position
  • with the {{Organization}} {{Department}} on
  • Thank you for the opportunities you have provided me during my time with
  • the department. 
  • If I can be of any assistance during this transition, please let me know.
  • I wish you and {{Organization Name}} continued success.
  • Yours sincerely,
In some cases, it's useful to add the following file:

Post Employment Recommendation Reference:

  • Check one of the following options:
  • I permit {{Organization}} personnel to disclose recommendation/reference
  • information regarding my employment at {{Organization}}, unless otherwise
  • notified.
  • I permit {{Organization}} personnel to disclose reference information only
  • regarding my employment at {{Organization}}, unless otherwise notified.
  • I permit only the following members of {{Organization}} personnel to disclose
  • recommendation/reference information regarding my employment at {{Organization}}, unless otherwise notified.
  • Note any additional names
  • I do not permit {{Organization}} personnel to disclose any
  • recommendation/reference information regarding my employment at {{Organization}}
  • unless otherwise notified.

Please consider it might cause some stress for the employer who needs to find a replacement. Therefore it's important to give the notice in time (especially check with your contract), with for example two or four weeks, which is often an accepted minimum period of time.

We hope you made the best decision and this Employee Formal Resignation Letter can be of good use to you, in order to write a polite and compelling resignation letter.

Good luck with your next step!




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Nothing on this site shall be considered legal advice and no attorney-client relationship is established.


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