Letter of Intent Template



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What is an LOI? What to write in an Letter of Intent?

A Letter of Intent (LOI) for an exchange program is a formal document expressing your interest in participating in the program and outlining your reasons for wanting to take part. It should be well-written, concise, and professional. Here's a general structure and content you can include in your LOI for an exchange program:

  • Header: Place your name, address, email, and phone number at the top of the letter.
  • Date: Include the date on which you are writing the letter.
  • Recipient's Information: Address the letter to the appropriate person or department in charge of the exchange program.
  • Salutation: Use a formal salutation such as "Dear [Recipient's Name/Title]," or "To Whom It May Concern," if you don't have a specific name.
  • Introduction: State your purpose for writing the letter - that you are expressing your interest in participating in the exchange program. Mention the name of the program and the institution you're applying to.
  • Background and Motivation: Explain why you're interested in the exchange program. Highlight your academic and personal motivations, such as how the program aligns with your academic goals, career aspirations, and personal development. Mention any relevant experiences, skills, or achievements that make you a suitable candidate.
  • Benefits to Both Institutions: Express how you believe the exchange program will be mutually beneficial. Explain how your participation could contribute to the program and how you plan to engage with the host institution's community.
  • Academic Intentions: Discuss the courses, research, or projects you're interested in pursuing during the exchange. Explain how these align with your current academic trajectory and how they could contribute to your home institution upon your return.
  • Cultural and Personal Growth: Highlight your eagerness to experience new cultures, expand your worldview, and enhance your cross-cultural communication skills. Explain how you plan to engage with local communities and learn from the cultural exchange.
  • Logistical Details: Briefly mention any logistical details you've already sorted out, such as your intended start and end dates for the exchange, accommodation arrangements, and any necessary paperwork you've completed.
  • Closing: Thank the reader for considering your application and express your enthusiasm about the possibility of being accepted into the program.
  • Signature: Sign the letter by hand if you're submitting a physical copy. If it's an electronic submission, you can type your name.

Remember to keep your letter concise, focused, and free from errors. Tailor the content to the specific exchange program and institution you're applying to. Additionally, make sure to check if the program has any specific requirements or prompts for the LOI.

Download this LOI sample form now for your reference and modify where necessary.




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