Example of Generic Promotion Letter

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How to write a promotion letter to an employee? How should a promotion letter be formatted? You can use a generic promotion letter template to give recognition to an employee's hard work and accomplishments. The template should include the employee's name, job title, and date of promotion. Download this example promotion letter template now!

This promotion letter template is designed to help you drafting a letter to confirm the job promotion of an employee.  Bracketed instructions may be included on this form to assist you in completing it and should be removed before printing. Great job performance, work, and effort deserves to be rewarded! Even a colleague can provide a career opportunity offer letter, since they often work together, they can inform the future boss about positives and negatives of the person they plan to hire. If you want to write a Recommendation Letter for a previous colleague, worker, etc. to someone, we recommend that you check out this sample recommendation letter for co-worker and friend. This Job Offer Letter Letter will capture your recipient's attention for sure! 

 There are a few basic requirements for a strong reference, such as the following:

  • Structured and clear about future job possibilities;
  • Brief, preferably one page in length;
  • Limited to 3-4 paragraphs and 1 page;
  • Clean, error-free, and easy to read;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the organization and persons involved;
  • Be sure to sign the letter and to make a copy before sending it out.

You can start the letter for example with the following line: "

Job Offer Position - Position Title

Dear Employee Name,
I am pleased to offer you a promotion to the position of {{position title}}, {{division title, if necessary}} with the {{name of department}} in {{location}}. If you decide to accept this offer, you will report to {{supervisor’s name}}, {{supervisor’s title}}, {{division title, if necessary}}. This appointment, effective {{start date}} carries with it a standard probationary period of {{number of months}} months.
Your salary will be {{currency}}{{amount}} per hour which represents step {{amount of steps}}, pay range {{pay range}}. In addition, you will receive an annual allowance of {{currency} }{{amount}} per annum. In accordance with the Collective Agreement, {{percentage}} % will be deducted from your pay bi-weekly to cover {{ number of days}} mandatory leave without pay days that you are required to take. Other terms and conditions of employment are as per the Collective Agreement that is accessible via the Internet at {{website}}.
Your salary will be {{currency} }{{amount}} per hour which represents step #, pay range ##. In addition, you will receive an annual Northern Allowance of {{currency} }{{amount}} per annum. In accordance with the Excluded Employees’ Handbook, {{percentage}}% will be deducted from your pay bi-weekly to cover {{number}} Mandatory Leave Without Pay days that you are required to take over. Other terms and conditions of employment are as per the Excluded Employees’ Handbook that is accessible via the Internet at {{If necessary}} It is important that you contact {{Name}}, Administrator, at {{phone}} as soon as possible to make arrangements for your removal.
Also, a package of additional documents related to your employment will be mailed to you. Please bring the documents that require signature with you to your documentation session.
If you agree with the above conditions, please indicate your acceptance by signing a copy of this letter and returning it via fax to Employee Name, Officer at {{phone}}. The original of this letter and job description will be mailed to you.
Congratulations on your promotion. Should you have any questions concerning this job offer, please contact me at {{phone number}}.Sincerely,

Feel free to check out the rest and download this intuitive template that is available in several kinds of formats... Don't reinvent the wheel every time  you are asked to draft an offer letter. This will save you or your HR department time, cost and effort and help you to reach the next level of success in your work and business!

Download this Job promotion letter template and save yourself time and effort! You will see completing your positive offer letter has never been easier... 

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