Appointment Letter Sample



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How to write an Employee Appointment Letter?

An employee appointment letter is provided to a job candidate after having successfully finished job interviews with management or hiring manager, and it’s considered the first formal confirmation of acceptance of the job offer handed to once he or she has been selected for the position. This is also seen as a confirmation that candidate has been appointed for a particular job title.

This formal writing is issued by the organization where the candidate has been employed and given to the selected employee for a particular designation, for example an IT position, software professional, an auditor, a teacher, an accountant, a designer, etc., or for an internship.

Included in this appointment letter is: the name of the person being employed for the job and also the designation name, company name and date of appointment, Subject, Greeting, Introduction, Commencement of employment, Salary, Place of posting, Hours of Work, Leave/Holidays, Nature of duties, Company property, Borrowing/accepting gifts, Termination, Confidential Information, Notices, Applicability of Company Policy, Governing Law/Jurisdiction, Acceptance of offer, Compensation Details, Salary Structure, signatures, Employee Duties & Responsibilities, etc. 

We support you and your company by providing this Information Technology Employee Appointment Letter HR template, which will help you to make a perfect one! This will save you or your HR department time, cost and efforts and help you to reach the next level of success in your work and business!

Private company appointment letter format:

  • Dear {{Employee Name}}, 
  • We are pleased to offer you, the position of {{Designation}} with {{Company name}} on the following terms and conditions.
  • Date of Joining: {{Date of commencement of employment}}
  • Job Title: {{Designation name}}
  • Salary: {{Amount}}
  • Job Location: {{Place of employment and mention if it is subjected to change certain conditions}}
  • Working Hours: {{Working days and hours to be mentioned precisely}}
  • Probation Period: {{Mention the duration of probation and confirmation letter to be provided after the completion of probation period}}
  • Leave Policy: {{Mention the leave policy accurately and since when the employee is eligible to avail its benefits}}
  • Terms and Conditions 
  • Please sign the duly copy of the appointment letter signifying your acceptance.
  • We welcome you to our company and look forward to a fruitful collaboration.
  • With Best Wishes,

This Employee Appointment Acceptance Letter has ways to grab your reader’s attention. They are crafted by HR professionals, are intelligently structured and easy-to-navigate. Pay close attention to the most downloaded HR templates that fit your needs. Using this letter template guarantees you will save time and effort! It comes in Microsoft Office format, is ready to be tailored to your personal needs. Completing your document has never been easier!

This is a ready-made employment appointment letter along with some samples. These samples are provided in MS word or Google Docs so your own personalized appointment letter can be easily prepared.

Check out this simple appointment letter format in word free download now!




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Nothing on this site shall be considered legal advice and no attorney-client relationship is established.


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