Charity Event Proposal



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Contact Information □ □ □ □ □ □ □ □ Organization s name Registered non-profit or charity number Organization’s mailing address Contact name Contact email Contact phone number (with hours of availability) Contact fax number Organization s website Event Overview □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ □ Organization s mission and mandate Overview of proposed event elements Event objectives (in order of priority) Preferred event date and time of day Expected number of volunteers on-site Organization s ability to manage and run the event Organization s previous event delivery experience Target audience and expected attendance Event schedule Site layout (illustrate on attached site map) including general infrastructure, power requirements, staff/volunteer locations, etc.. Anticipated safety or security concerns and how your organization intends on mitigating such risks Equipment intended to bring on-site Vehicle parking requirements Event set up / take down (projected time and operational description) Event promotion strategy outline (print, radio, television, social media, etc.) Potential sponsors and their sponsorship roles Signage on-site(quantity, type, size, and location) Pre-recorded or live music genre and content Estimated total operating budget Non-profit and charity event proposal application 4 □ □ Has your event received support from the municipality in the past If yes, please identify the year(s) in which you received support and briefly describe details of this support..




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