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Step 3: Create your letter of warning The warning letter should include: details of the performance or conduct issue of concern what has been discussed with the employee about the issue what the employer will do to assist an action plan of what steps the employee needs to take a reasonable timeframe in which the changes or improvements need to occur.. After considering the situation it is expected that your conduct/performance improves and specifically that you insert advice given to employee regarding improvement of performance or conduct, for example outline deadlines for improvement, specific performance targets set (ensure whatever you require is reasonable and fair in the circumstances and that you have considered any response or reasons from the employee) ..