Employee Warning Notice



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How do I write an employee warning notice?

An Employee Warning Notice is created when an employee shows a specific type of performance, that requires some tracking. Since his or her performance in the workplace needs to go on the record, it either is to exemplify their work or for disciplinary action which can also mean termination.

Since this form is made for employment, it classifies as a sample Human resources (HR) document. Building a business has many steps and requirements, and one crucial component of starting and getting a business to grow that often gets overlooked is HR. Having an HR manager or department within your company requires effort and knowledge, and, depending on the size and industry, might become quickly overwhelming. 

Within an organization, the Human resources department manages its employees, from the beginning: by selecting and recruiting staff (sifting through resumes, job applications, and conducting interviews), onboarding and training them, do performance reviews (KPO setting, annual review, etc), all employment-related paperwork, and finally also arranges the termination of the employees. They need to oversee the organization's fair employment practices, HR Handbook, workplace safety, benefits, payroll, and vacation time.

We support you and your company by providing this Human Resources document template, which will help you to make a perfect one! This Employee Warning Notice is created by HR professionals, and intelligently structured, and easy-to-navigate through. Pay close attention to its content, to make sure that it fits your own needs. 

Employee Warning Notice includes:

  • Employee Name:
  • Date:
  • Manager Name:
  • First Warning
  • Second Warning
  • Other
  • Previous discipline meeting was held on:
Your behavior/actions have been found unsatisfactory for the following reasons:
  • Attendance
  • Tardiness/Early Quit
  • Rudeness to Employee/Customer
  • Poor Performance
  • Carelessness
  • Failure to follow directions
  • Willful damage to material/equip
  • Violation of Company Policy
  • Insubordination
  • Working on personal matters
  • Other
  • Tardiness
  • Insubordination
  • Failure to follow the procedure
  • Damaged equipment
  • Rudeness
  • Failure to meet performance
  • Refusal to work overtime
  • Fighting standards
  • Absenteeism
  • Language                                               
  • Other        
  • Policy violation
  • Details of unsatisfactory behavior/actions:
  • The following immediate and sustained corrective action must be taken by the employee.
  • Failure to do so will result in further disciplinary action up to and including termination.
Deadline:
  • A follow-up meeting will be held on:
  • Employee Signature:
  • Note: Your signature on this form means that we have discussed the situation. It doesn’t necessarily mean you agree that the infraction occurred.
  • Manager’s Signature

The Employee Warning Notice or write-up forms can be submitted to the individual via e-mail, in-person, or posted in their workspace for the official notice. Download this sample Employee Warning Notice template for your reference. This will save you or your HR department time, cost, and effort and helps you to create a robust HR system.

After sending out an Employee Warning Notice, the following actions can be taken:

  • Warning
  • Probation 
  • Suspension
  • Dismissal
  • Other

If there are further incidents, we will impose further discipline up to and including dismissal. 

Also interested in other HR templates? Browse through our database and get instant access to hundreds of free and premium HR documents, HR forms, HR agreements, and more.




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Saying no to loud people gives you the resources to say yes to important opportunities. | Seth Godin