WHAT TO ASK FOR FROM THE RECOMMENDEE As you arrange a meeting with a student, you should also ask the student to bring the following items: Resume or curriculum vitae Copy of transcript and/or list of courses completed Copy of a graded paper or an exam written for a course Explanation of the student’s career goals or type of job or graduate school he/she hopes to enter A list of the student’s accomplishments Any suggested topics the student has on what s/he would like to be addressed in the letter Deadline for when the letter is needed Copy of the application essay or fellowship statement of purpose Any literature that describes the fellowship, program, job for which the student is applying Specific recommendation forms or questionnaires (if they are provided for the letter writer) to complete in advance of the date the recommendation is due Address and preferably an addressed envelope where the letter is to be sent Phone number and address of where the student can be reached Graduate schools often ask students to waive their rights to view a recommendation.. Common problems that can detract from the overall usability of a letter of recommendation It contains school-specific references or is otherwise inappropriate for multiple audiences There is an incorrect spelling of the student’s name or multiple spellings of the name within the same letter Multiple names are listed in the body of the letter, indicating a cut and paste effort from a previously written letter It uses a nickname without first introducing the student’s legal name The letter is typed on plain, white paper instead of letterhead The letter is missing the writer’s signature and/or contact information It lacks the appropriate evaluation form indicating the student’s intention regarding the confidentiality status of the letter The letter contains unsupported, over-enthusiastic or generic endorsements, instead of offering useful, balanced and concrete insights Although less frequent, the following occu
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