Bookkeeper Purchasing Agent Job Description



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Bookkeeper/Purchasing Agent Job Description Basic Function • Monitor the cash flow, accounts, and purchasing for the school Position Information • • • Part time: 20 hours per week Not eligible for overtime, may require working a varied schedule Function as a member of the school’s administrative team Minimum Requirements • • • • Associate’s Degree Must be able to sign Lifegate’s Statement of Faith Must endeavor to live a life that reflects the character of Christ Must be able to pass a fingerprint check with a clear record Necessary Skills • • • • • • • Knowledge of business operations Familiarity with QuickBooks Confidentiality - frequently works with confidential records Excellent Communication skills with students, families, staff, and community Occasionally requires long periods working at a computer Climb stairs several to go between the office and the storage Provide own transportation to school meetings Position Responsibilities Accounts Receivable • • • • Supervise all incoming cash o Tuition o Fundraisers o Athletics o Donations Monitor all school activity with SMART Initiate Tuition Contracts with parents Maintain a collections record for past due accounts report to board and CPA regarding these accounts Accounts Payable • Process all reimbursements, payment of bills, and class disbursements Financial Aid • • • • Provide financial aid information and application packets to families Work with FFNA to determine need Report and participate with the financial aid committee Work with school board to help determine financial aid policies, withdrawal policies and set tuition and fee amounts Bookkeeper/Purchasing Agent Job Description, Page 2 Payroll • • • • Prepare payroll numbers for payroll company Monitor staff attendance as it affects their contract (sick, personal, professional days, etc.) Maintain a current record of employee files Work with insurance companies to get benefits for employees Purchasing • • Order all supplies/equipment needed in the school




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