Visa Application Cover Letter

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How do I write a Personal Visa Application letter to embassy or visa consular department?

When drafting a personal or business trip application for a personal visa, for a person or family, it's good to follow the procedures that are provided by the countries embassy or consulate website. You need to check carefully what documents are requested in order to successfully apply for a visa, to visit the country or countries.

You can download the below Visa application letter, which is potentially a great letter to customize according to your requirements.

Schengen Visa application letter sample:

  • To,
  • {{ATTN}}
  • {{Address}}
  • {{Postal code}}
  • {{Country}}
  • Date
  • Subject: Visa application
  • To Whom It May Concern, / Dear Visa Officer / Dear Sir or Madam {{Name}},
  • I intend to travel to {{City}} and {{City}} in {{Country}} and {{City}} in {{Country}} as a tourist from {{start date}} through {{end date}} and would therefore like to obtain a Schengen travel visa.
  • Below is the break through itinerary for my trip and what I intend to pursue.
  • {{dd/mm/yyyy}} - Land in {{City}},{{Country}} and take the train to {{City}},{{Country}}. Spend {{number of days}}{{days}} there. Meet up with my friend {{Name friend}}. (His visa and passport copy attached)
  • {{dd/mm/yyyy}} - Travel to {{City}},{{Country}} for {{Event name}} along with my friend. Spend one week in {{City}},{{Country}}.
  • {{dd/mm/yyyy}} - Travel via train to {{City}},{{Country}} to meet another friend - {{Name friend}} (His visa and passport copy attached) .
  • {{dd/mm/yyyy}} - Travel back to {{City}},{{Country}} to catch my flight back to {{Home country}}.
  • {{dd/mm/yyyy}} - Return back to {{Home country}}.
  • I am the bearer of all my travel expenses.
  • I am making my own flight and hotel bookings. 
  • I have attached copies of my documents along with this covering letter as per the requirements posted for Schengen visa on {{Consulate country}} Consulate {{website with Schengen information}}
  • Please find enclosed the following documents to support my visa application:
  • 1. Fully completed and duly signed application form
  • 2. Two photographs as per visa specifications.
  • 3. Original and copy of my passport.
  • 4. Copy of itinerary for my round-trip flight from {{City}},{{Country}} to {{City}},{{Country}} from travel agent. Original will be obtained when needed.
  • 5. Copy of my hotel reservation bookings
  • Originals will be attached when needed.
  • 6. Copy of my travel medical insurance policy from Reliance, valid for the whole Schengen 
  • Area and covering up to €50,000 for medical and hospital care plus repatriation for emergency medical reasons
  • 7. Documentary evidence of my employment and salary. Salary slips , appointment letter, relieving letter from previous company.
  • 8. Form 16 for the past 3 years.
  • 9. Leave letter from the current employer. This includes my date of joining once I am back from the visit.
  • 10. My latest 6 monthly bank statements.
  • 11. Copy of my wife’s credit card that will be with me during my trip.
  • 12. Photocopies of my friends that I will be visiting (Sandeep & Ravi). Please refer to them if you need to .
  • 13. My Marriage certificate as proof of civil status.
  • I trust you will find that everything is in order, but please feel free to contact me should you need any additional details or documents.
  • Thank you and I am hoping for your smooth cooperation.
  • I appreciate your attention to this matter.
  • Yours sincerely, 

There are a few basic requirements for a visa application letter, which should be:
  • Structured and written to highlight your plans;
  • Brief, preferably one page in length;
  • Clean, error-free, and easy to read;
  • Immediately clear about your name and the position you are seeking.

Our application letter template contains important details for such a document. After downloading and filling in the blanks, you can customize every detail, typography, font size, and appearance of your cover letter and finish the job in minutes. 

Download this Visa Application Letter now. Don't forget to add your itinerary for the personal trip to this letter.

Feel free to download this intuitive template that is available in several kinds of formats, or try any other of our basic or advanced templates, forms or documents. Don't reinvent the wheel if you need a visa letter, instead browse through our extensive database.

Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

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