Quotation Cover Letter



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How to write a persuasive sales letter to send with your cost quotation? Download our free Quotation Letter Template now!

There’s a lot of experienced people in business that are still asking their selves about what their response is supposed to look like when they receive a request for quotation (RFQ). Here is a proposal checklist on what to say in response to the recently received RFQs. The content changes each time based on what the RFQ requires so you can fill in that part after figuring out how you will solve the client's requirements: 

  • Background: briefly discuss their general criteria in the background. An illustration would be a company that wanted to link all of the computers in their office to a local area network so they could share printers and storage space and run tape backups automatically.
  • Scope: Explain in depth how you plan to address each item in the RFP. To demonstrate your configuration, use diagrams. This will be your proposal's longest part and most likely feature numerous subsections.
  • Schedule: When do you plan to begin? How long will each project require? Make a table outlining your anticipated timeline for finishing the project.
  • Staff: This paragraph is optional. Some businesses are curious about the project's team members. With regard to government projects, this is more crucial. Send up your resumes here.
  • Cost: Breakdown the cost by equipment and labor time to come up with your expected budget. Include all the relevant payment terms, INCO terms, discounts for early-bird, and other cost or payment information. 
  • Supporting Information: Add any supporting info here (for example, if you're trying to convince them to use a specific type of networking technology, back up your reasoning here with third-party quotes, research, test results, etc.). You can also add information about similar projects you have completed for other firms and what the results were of those.
  • Testimonials: Include testimonials from clients, clippings from news papers, etc.

A similar request for more details regarding the sales of products or services that you may offer is; Request for Information (RFI) and Request for Quotation (RFQ).Also make sure to check out this Sales Quotation Cover Letter template. If you consider to reject the request for proposal, consider to send this RFP Rejection letter template.

Adequate communication with customers is essential in order to make the business grow. There are a few basic requirements for a strong quotation cover sales letter, like the following guidelines to take into account:

  • Write a text and imagine like you are a customer;
  • Immediately clear about your company, introduce products/services in an attractive way;
  • The structure is standard: introduction, body, and conclusion, but you must apply AIDA ; principles (Attention – Interest – Desire – Action);
  • Use a comfortable to read conversation style;
  • Use headlines to capture the attention of customers and get readers interested;
  • use short clear sentences and compose the text in short paragraphs;
  • Brief, preferably one page in length;
  • Edit and re-edit your text until it’s satisfying for 110%;
  • Clean, error-free, and easy to read;
  • Structured and written to highlight your strengths.

Therefore we invite you to check out and download our basic or advanced sales templates. They are intuitive and in several kinds of formats, such as PDF, WORD, Google Docs, etc. Are you working in sales, and you need to send an attractive and successful sales letter to your customers, then download our highly effective sales quotation letter now to achieve their goals faster! 

A basic cover letter is accompanying a Cost Quotation or Contract, etc and it basically introduces the business opportunities and the main reasons to cooperate. Try out this, and other free and premium professional templates, forms and contracts today. Save this Quotation letter now, fill-In the blanks, print …and done! 

Download this Quotation cover letter template and after downloading you can change and customize every detail and appearance and finish it in minutes.




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