Policy Memo example



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How do you structure a policy memo?

When creating a "Policy Memo" or “Policy Memorandum”, place the word centered at the top, followed by a To line, a From line, a Dateline, a Subject line, and then the actual body of the message. The primary motive behind the policy can be written highlighted to broadcast information to a large group of people. 

A few other ways in which memos are used are: 
  • To recount an event or piece of information;
  • To send a reminder;
  • To pass or circulate information;
  • To highlight an event;
  • To keep an official record of anything.

Policy Memo example:
  • I'm writing to inform you that [reason for writing memo].
  • As our company continues to grow … [evidence or reason to support your opening paragraph].
  • Please let me know if you have any questions. In the meantime, I'd appreciate your cooperation as [official business information] takes place.
  • I'm writing to inform you that {{reason for writing memo}}.
  • As our company continues to grow … {{evidence or reason to support your opening paragraph}}.
  • Opening – Get to the point in the opening paragraph. Keep things simple and short. Make it easy and fast to read. 
  • Summary – Summarize any historical or contextual information needed to support the opening paragraph. 
  • Conclusion – End with a call to action. As our company continues to grow Evidence or reason to support your opening paragraph. Please let me know if you have any questions. 
  • In the meantime, I'd appreciate your cooperation as official business information takes place.
  • Please let me know if you have any questions. In the meantime, I'd appreciate your cooperation as {{official business information}} takes place.
  • Yours sincerely,

If you are developing a memo for your company to send to your colleagues or employees, and prefer to have a suitable memo example, download this sample for your reference.

Check out these easy-to-download policy memo examples for your reference.




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