Demotion Letter



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How do I write a letter of demotion? How do you announce an employee demotion?

This demotion letter classifies as a typical letter from Human resources (HR) department. Unfortunately, not everybody gets promoted, and some even get demoted. This happens because building a business is not easy, and carrot and stick are useful tools to make progress. One crucial component of growing a business that often gets overlooked is HR and motivating people is very important part of that. 

Having an HR manager or department within your company requires effort and knowledge, and, depending on the size and industry, might become quickly overwhelming. Within an organization, the Human resources department manages its employees, from the beginning: by selecting and recruiting staff (sifting through resumes, job applications and conducting interviews), onboarding and training them, do performance reviews (KPO setting, annual review, etc), all employment-related paperwork, and finally also arranges the termination of the employees. They need to oversee the organization's fair employment practices, HR Handbook, workplace safety, benefits, payroll, and vacation time. Also demotion is a part of it, and this is a sample letter:

Demotion Letter

Dear {{Name}}, 
The {{Reviewer/Leader/Supervisor}} of the Disciplinary Council on {{date}} has reviewed your case and, based on the information and testimonials available, has determined that demotion is the best course of action.
Effective {{date}}, you are demoted from {{position/title}} to {{position/title}}. This decision is based on {{reason(s)}} mentioned previously in {{meeting/warning/memo}} on {{date(s)}}. Your new position is {{exempt/non-exempt}} and is part of the {{Name}} department. You will hereafter report to {{Supervisor}}. Your salary is {{amount}}.
I have attached {{relevant documents}} to this letter that more fully describe your new position. Please read them carefully. A meeting has been arranged for {{time}} on {{date}} with {{Supervisor}}, who will go over your new schedule, status, and performance expectations.
Please contact me if you have any questions.
Yours sincerely,

This Demotion Letter is created by HR professionals, and intelligently structured, and with a clear message for the reader. We support you and your company by providing this Human Resources letter template, which will help you to make a delicate one!   

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