Email Job Resignation Letter



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How do you write an email when you are leaving a job? Download this Email Job Resignation Letter template now!

So goes a popular Dutch saying used to announce one’s departure without having to go into detail. There is a time of arriving and a time of leaving.

Whatever the circumstances of your departure, this Email Job Resignation Letter can help you draft a polite and appropriate resignation letter. In general, a resignation letter should be a short letter, formally notifying your boss that you are leaving your job and the company. Such a separation letter can help you keep up a positive association with your company and boss by leaving them with a solid and positive last impression, while likewise preparing for you to proceed onward. 

Sample Email Job Resignation Letter:

To Whom It May Concern / Dear Mr., Mrs.,
This email is to notify you that I am resigning my position as {{Job position}} with {{Company}} effective {{Day}}, {{Effective Date}}. My last day of employment will be {{Effective Date}}. This includes the required two weeks’ notice period.
I have enjoyed working here very much and I want to thank you and the whole {{Department}} team for all the support and encouragement you have always given me. In order to achieve my long-term career goals, I have accepted a higher-level sales position with another company. Please know that I am available to help in any way that will make my departure as easy as possible for the company. Again, it has been a pleasure working as a part of your department and I want to wish everyone at {{New Company}} the best of luck for the future.
Thanking you.
Yours sincerely,

Suggestions for a resignation letter and when you resign:

  • Inform clients, partners and other stakeholders: Make sure to communicate to everyone important that you’re leaving, and inform them who will be replacing you. 
  • Depart in a professional manner, this will be the impression that will last.
  • Encourage them to reach out while you’re still at the company if they have any questions or concerns.
  • Keep working hard until the end.
  • Continue to put in as much effort during your notice period as you did on your first day. 
  • Don’t miss work or come in late. 
  • Thank your co-workers and supervisors personally and/or via email.
  • Avoid making negative statements about your company and/or colleagues, and don’t gloat about your new opportunity in person, through email, or on social media. You don’t want unprofessional statements coming back to haunt you. 
  • Don’t air your complaints about previous issues you faced at work you never know whom you may be working with or for in the future. 
  • Make sure your company-issued devices are handed over in promptly and that your workspace is pristine when you leave. 
  • Remove any personal items, and organize both your digital and hardcopy files properly. 
  • Remind yourself of your reasons for moving on, and focus on the new opportunity ahead of you.
  • Do not feel guilty about leaving! 
  • Leave on good terms in a professional manner.

Please consider that it might cause some stress for an employer who needs to find a replacement. Therefore, it's important to give the notice in time (especially check with your contract), perhaps two or four weeks in advance, which is often an accepted minimum period of time.

We hope you made the best decision and this Email Job Resignation Letter can be of good use to you, in order to write a polite and compelling resignation letter.

Good luck with your next chapter!




DISCLAIMER
Nothing on this site shall be considered legal advice and no attorney-client relationship is established.


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My son is now an ‘entrepreneur’. That’s what you’re called when you don’t have a job. | Ted Turner