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Business Offer Letter Header (This would be your team letterhead with contact information for your client.) Date Mr. Ted Quinn Nonprofit Agency Name Street Address Austin, TX 78728 Dear Mr. Quinn: Our team enjoyed discussing the opportunity to assist Nonprofit Agency in developing a plan to increase your volunteer productivity.. Goals/Objectives As you requested, our goal will be to develop a plan and present you with a number of recommendations to increase your volunteer recruitment by 10 and improve your volunteer retention by 20 within the next year..