Reference templates

How to draft a reference letter for HR purposes? What is the format for a reference letter?

When drafting a recommendation or reference letter, it’s important to follow the following principles: letters in general should be simple, concise, without too much duplicate content or ambiguous information, and written in common business letter format.

Often a formal reference letter is written on one page, however it’s not a must it will depend on the type of recommendation letter that you are writing and the persons career. Also, consider using American standard for the margins is often to use 1 inch margins and left justify your text. Regarding paragraphs, we advise to use single space in your letters between each paragraph.

If you want to write a reference letter for a previous colleague, worker, etc. to someone, we recommend that you check out this sample recommendation letter for co-worker and friend. These sample recommendation letters will capture your recipient's attention for sure! When drafting a recommendation or reference letter, it’s important to follow the following principles: letters in general should be simple, concise, without too much duplicate content or ambiguous information, and written in common business letter format, such as the following:

Structured and written to highlight the person's strengths; Immediately clear about the purpose and position the person is seeking;

  • Expands upon their resume; do not repeat it verbatim in your reference letter as well;
  • Include an appealing anecdote, to further explain the personality of the person you recommend;
  • Brief, preferably one page in length;
  • Limited to 3-4 paragraphs and 1 page;
  • Clean, error-free, and easy to read;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the organization;
  • Enthusiastic! Show off the character and personality of the person.

The reason for providing you our elaborate collection of letter templates is to provide inspiring and encouraging letters for you that help you finalize your own personal letters quicker. The goal is that the final letter you wrote is better than the one you would have written without are help. It’s not our goal to let you copy everything one by one, since there might be many personal preferences because you edit the content according to your personal situation. These reference letter templates can help to include all the necessary details in your letter. Check out and download the most suitable sample letter templates in Word Doc, Google Docs, PPT or PDF

This makes our website a valuable resource with useful content for all kinds of specific letters that you need to write. All our letter templates are quality downloads and not just copies of the templates you'd find in other template websites. It can also help you format your letter. However, keep in mind that a letter template is simply meant to be a guide, and you'll need to edit the letter to customize and personalize it.

AllBusinessTemplates.com understands the importance of strong communication when writing a recommendation, that will help to achieve the persons' goals. Therefore we collected lots of quality letters for your convenience.





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