Formal Resignation Letter Template



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How to formally write a resignation letter? Download this Letter Of Resignation template now!

Whatever the circumstances of your departure, this Formal Resignation Letter can help you draft a polite and appropriate resignation letter. In general, a resignation letter should be a short letter, formally notifying your boss that you are leaving your job and the company. Such a separation letter can help you keep up a positive association with your company and boss by leaving them with a solid and positive last impression, while likewise preparing for you to proceed onward. 

We support you and your company by providing this basic Letter Of Resignation HR template, which will help you to make a perfect one! This will save you or your HR department time, cost and efforts and help you to reach the next level of success in your work and business!

Writing suggestions for a resignation letter:

  • Inform stakeholders and clients: Make sure to communicate to any stakeholders and clients that you’re leaving, and inform them who will be replacing you. 
  • Encourage them to reach out while you’re still at the company if they have any questions or concerns.
  • Keep working hard
  • Continue to put in as much effort during your notice period as you did on your first day. 
  • Don’t miss work or come in late. 
  • Thank your co-workers and supervisors 
  • Avoid making negative statements about your company and/or colleagues, and don’t gloat about your new opportunity in person, through email, or on social media. 
  • You don’t want unprofessional statements coming back to haunt you. 
  • Leave on good terms 
  • Don’t air your grievances about issues you faced at work you never know whom you may be working with or for in the future. 
  • Depart professionally 
  • Make sure your company-issued devices are turned in promptly and that your workspace is pristine when you leave. 
  • Remove any personal items, and organize both your digital and hardcopy files properly. 
  • Don’t feel guilty about leaving! 
  • Remind yourself of your reasons for moving on, and focus on the new opportunity ahead of you.
Sample content of a resignation letter:

  • Subject: Resignation for position {{position}}
  • To Whom It May Concern,
  • Dear Mr./Mrs. Supervisor’s Name,
  • Dear Mr. /Ms. {{Last Name}},
  • I regret I must inform you of my decision to resign from {{name of organization}}.
  • In order to ensure a smooth transition and avoid any negative impact on my team’s production, I am happy to stay on for an additional {{amount of time..
  • For example, 2 weeks, 3}} days, etc}}, or a shorter amount of time per your discretion.
  • I am extremely grateful for having had such a wonderful opportunity to work for and with so many quality individuals here at {{name of organization}}.
  • Specifically, I’d like to praise the efforts of {{name of person{{s}} you’ve learned from}}, for {{teaching/showing}} me the benefits of {{explain what important lessons you learned or benefited from}}.
  • It has been a privilege to work at {{name of organization}} and to serve its customers over the past {{length of time}}. 
  • I will leave with many fond memories of my time here. I wish my supervisor, my team and {{name of organization}} my very best wishes for continued success.
  • Please accept this letter as notification that I am leaving my position as a Job..
  • My resignation will be effective on {{effective date}}. 
  • I have worked in the capacity of (mention current post/designation) in this organization for the past (mention tenure) 
  • Since (briefly state reasons for resignation) I have to resign from my job with effect from (mention date) 
  • I request you to treat this letter as a notice (mention period) as per company rules
  • My best to you in your future endeavors. 
  • Thanks again for everything.
  • Respectfully yours,
  • Yours sincerely,

Please consider that it might cause some stress for an employer who needs to find a replacement. Therefore, it's important to give the notice in time (especially check with your contract), perhaps two or four weeks in advance, which is often an accepted minimum period of time.

We hope you made the best decision and this formal Resignation Letter can be of good use to you, in order to write a polite and compelling resignation letter.

Download this Resignation Letter and send it to your employer when you want to announce you are leaving. Good luck with your next chapter!


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