Letter of Termination of Contract

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How do you write a letter to terminate a contract? Have a look at this sample letter with writing instructions and download the letter template now!

Many of our day-to-day tasks are similar to something we have done before. Every day brings new projects, emails, documents, and task lists, and often these are not that different from the work you have done before. 

There is no need to start from scratch when you want to discuss the cancellation of a membership, subscription, or other services that you use. Instead, we provide this Cancelation letter template with text and formatting as a starting point to help professionalize the way you are working. 

Letter of termination contract sample sentences:

Heading, includes the address, line by line, with the date

  • Effective (today's date), I would like to cancel my contract for your [products/services]. 
  • I am canceling the service because I am switching to {{other service, another supplier}}. I have enclosed my final monthly payment of {{$}} {{amount}} as per my contract.

Greeting. always ends with a comma.

  • I have been pleased with our prior relationship and it is my wish that we part on good terms, I have decided to use another delivery service due to their ability to serve me sooner in the morning.
  • I am writing to you today to cancel our contract that is dated for the sale of the following items: [Describe the items that you are canceling the contract for];

Body. Also known as the main text.
  • Our contract is being canceled for the following reasons: [Detail why the contract is being canceled]
  • The cancellation of the above-referenced contract is effective immediately for violating the terms and conditions that were stated in our contract as stated above. Please call me at the phone number found above if you have any questions regarding this contract cancellation.
  • My contract agreement with {{Service}} for the calendar year expires this month. Please use this letter as our notice not to renew that contract. Since this is outside the standard {{21}} days’ notice required by the contract that I signed. 
  • For your reference, my contract number is {{include contract or customer number to help the company find your records}}.

Complimentary close
  • Please feel free to contact me with any additional issues you may have regarding this contract termination letter.
  • Please confirm receipt of this letter by telephone or email {{email address}}. Thank you for your prompt attention to this matter.
  • For your reference, my contract number is [customer number to help the company find your records]. 
  • Please confirm receipt of this letter by telephone or email [email address]. 
  • Thank you for your prompt attention to this matter.

Signature line

Our private, business and legal document templates are regularly screened by professionals. If time or quality is of the essence, this ready-made template can help you to save time and focus on the topics that really matter!

Using this cancellation letter provides an easy way to save time and effort! It comes in Microsoft Office format and is ready to be tailored to your personal needs. Canceling a service contract has never been easier!

Download this Letter of Termination of Contract now and sent it out today.

Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

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