Reference Letter for a Project Manager

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How to write a professional Reference Letter for a Project Manager? Download this project management Project Manager Reference Letter template now!

Adequate communication is essential in projects, in order to have truthful and accurate information exchange in order to ensure program managers or project managers are able to do rationally and correct decision making.

A professional Project Management reference is a recommendation from a person who can vouch for your qualifications for a project or job. A professional reference for an experienced worker is typically a former employer, a colleague, a client, a vendor, a supervisor, or someone else who can recommend you for employment.
Recent college graduates might also tap professors, coaches, and college personnel who were advisers for your activities. The key is picking references who have observed you acting in a productive capacity where you displayed your skills and credentials for employment.

These differ from personal or character references, which are much more personal references. The professional reference is speaking mainly to the applicant’s employability and work-related qualities, as opposed to their personal or character traits. Personal references may be helpful at times, but don’t be tempted to submit a personal reference as a substitute when the job listing or interviewer specifically requires a professional reference.

How do you write a good reference letter for a Project Manager?

Consider the following format and writing suggestions when you draft a reference letter for a co-worker, friend, or staff member.

Project Management Reference Letter Format:

  • If you are writing a personal letter of reference, include a salutation (Dear {{Name}}). 
  • If you are writing a general reference letter, say “To Whom It May Concern" or simply don't include a salutation.

Paragraph 1
  • The first paragraph of the reference letter explains your connection to the person you are recommending, including how you know them, how long you have known them, and why you are qualified to write a reference letter to recommend them for employment or graduate school.

Paragraph 2
  • The second paragraph of the reference letter contains specific information about the person you are recommending, including why they are qualified, what they can contribute, and why you are providing a reference letter. 
  • Be sure to use specific examples to speak to their qualifications. If necessary, use more than one paragraph to provide details.

  • This section of the reference letter (typically right before the conclusion) contains a brief summary of why you are recommending the person. 
  • State that you "recommend without reservation" or "highly recommend" the person or something similar.

  • The concluding paragraph of the reference letter contains an offer to provide more information. Include a phone number within the paragraph. 
  • Also include your phone number and email address in the return address section of a hard copy letter or, if you're sending an email, underneath your name in the signature.

Sample of a Reference Letter for a Project Manager:

  • Dear {{Name}}, 
  • I am pleased to refer {{Name}} to you to fill the temporary position of project manager over our upcoming computer conversion.
  • As this is slated to be a major undertaking for the company, we will need someone from within our current staff who already understands the company dynamic and is very familiar with our technological needs. {{Name}} fits the bill in all of these areas.
  • As you know {{He/She}} successfully managed the system integration when we acquired {{COMPANY NAME}} Industries and oversaw a complete conversion of {{COMPANY NAME}}’s antiquated computer system over to our system here at {{COMPANY2 NAME}} Affiliates. The entire project came off without a glitch and was completed on time and slightly under budget. 
  • I believe {{Name}}’s job performance during this crucial time proves that {{He/She}} has the knowledge, expertise, and leadership skills necessary to take the lead as the project manager on our upcoming system conversion.
  • {{Name}} has demonstrated strong interpersonal skills and has earned the admiration and respect of both subordinates and superiors alike. 
  • Always displaying a positive attitude, {{Name}} has a talent for identifying the best abilities of each person on her team, assigning them tasks at which they usually excel, and skilfully motivating them so that they put forth their very best efforts.
  • {{He/She}} handles stressful situations in a calm and methodical manner and knows instinctively when a member of her team needs a little extra encouragement.
  • Her excellent written and verbal communication skills enable her to, not only make each team member’s task clear but to provide ongoing written reports to management regarding the progress of each phase of the project. 
  • I hope you will strongly consider {{Name}} to fill this temporary project manager position. 
  • I am confident that {{He/She}} will be able to successfully complete the project within the desired timeframe and budget and without serious setbacks. 
  • Please contact me if you would like to discuss this matter further.
  • Yours sincerely,

What makes a good PM reference letter?

  • Enthusiastic! Show off the character and personality of the person;
  • Provide descriptions of your contributions to the work/academic environment related to completed tasks on time or your strengths;
  • Always use action verbs to describe your accomplishments, skills, and strengths;
  • Make sure to use the active voice which indicates that you completed tasks and demonstrated desirable behaviors. Since the passive voice can indicate that events happened with or without your active involvement;
  • Explain how you performed the responsibilities required, and therefore it’s good to study some appealing  anecdotes;
  • If possible, a statement indicating people would re-hire you or collaborate with you on another project;
  • Structured and written to highlight the person's strengths;
  • Immediately clear about the purpose and position the person is seeking;
  • Brief, preferably one or pages in length;
  • Clean, error-free, and easy to read;
  • Using common business letter format;
  • No copying of exact words/phrases from sample letters without checking the context;
  • Uses the correct name of the University or organization;
  • Contact information including his or her full name, appropriate title, address, phone number, and/or e-mail address;
  • Expands upon their resume; do not repeat it verbatim in your reference letter as well.

Using this PM reference letter template guarantees you will save time, cost, and effort! Keep in mind that this example reference letter is only a basic and simple letter template. You should spend some effort in tweaking the letter and add some of your own creativity and personality to it. In fact, we encourage you to do so!

Feel free to download this Project Manager Reference Letter, or simply browse through our other basic or advanced template designs. They are intuitive and in several kinds of formats, such as PDF, WORD, XLS (EXCEL including formulas and can calculate sums automatically), etc. 

Using this project management template guarantees that you will save time, cost and effort and makes you more successful in your project, work and business! Completing your Project Manager Reference Letter has never been easier and quicker. Download it now! 

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