Sample Administrative Job Description

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Will coordinate the department’s administrative activities in an effective, up to date, and accurate manner by:  Actively participates in the department’s strategic planning sessions  Works cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives  Operates office equipment such as computers, fax machines, photocopiers, voice mail messaging systems and computer scanning equipment to complete department tasks  Performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for the Manager or designate  Coordinates and organizes department meetings and conferences including meeting venue bookings, catering requirements, sets up the room with audio-visual equipment and flip charts and tends to other requirements of department meetings  Completes internal and external correspondence, legal documents, form letters and other documents, and distributes them as directed  Prepares meeting agendas, records and distributes meeting minutes, and maintains organized files of same  Coordinates any required repairs to office equipment  Coordinates and completes significant special projects independently or in cooperation with other groups as directed by the Manager, or designate  Develops, implements and maintains agency procedures within the department  Arranges for department team travel including making hotel accommodations and land and air transportation bookings  Maintains adequate office supply of all department supplies used within the department  Understands and adheres to all Agency policies and procedures..

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